Senior AP Coordinator chez PORTER SCOTT A PROFESSIONAL CORPORATION

Description

The Senior Accounts Payable Specialist oversees the full accounts payable cycle, ensuring all transactions are properly coded, documented, and processed in compliance with firm policies. Daily responsibilities include managing and controlling the check process, coding and processing expense and mileage vouchers, and preparing monthly reimbursement checks. The role also handles firm credit card transactions—processing vouchers, verifying backup documentation, and paying the monthly Visa bill via tele-payment—while maintaining communication with attorneys to obtain missing receipts or vouchers. Case charges are entered into TABS, and corporate charge documentation is filed and summarized in monthly general ledger spreadsheets for the Financial Administrator. The position processes and pays monthly in-house client cost advance invoices, including accounts for Nationwide, Taylor Morse, and Array, and forwards invoices exceeding threshold limits directly to clients for payment. Coordination with the Billing Clerk ensures consistent workflow, while follow-up on outstanding vendor bills and processing of all corporate payables maintain the integrity of firm records. Prior to final billing, the Senior Accounts Payable Specialist reviews WIPS to verify that all unpaid costs are accurately reflected on final client statements according to firm procedures.

Qualifications

The ideal candidate combines technical expertise with sound professional judgment. This individual possesses a solid understanding of law firm operations and demonstrates the maturity to work independently while remaining an engaged and collaborative member of the team. The role requires the ability to perform effectively under pressure and to communicate clearly and professionally in all forms—whether by phone, email, or in person—with discretion and attention to detail.

The successful candidate will have a strong command of accounting systems and Microsoft Office programs, particularly Excel and Outlook. Experience with TABS billing software is highly desirable. A high level of confidentiality, integrity, and professionalism is expected in all aspects of work and interaction.

Preferred qualifications:

• 3–5 years of experience in accounts payable, ideally in a professional services or law firm setting.
• Strong understanding of accounting principles and law office confidentiality.
• Proven ability to manage multiple deadlines and competing priorities with attention to detail.