Director of Clinical Operations - VahatiCor chez VahatiCor

Title: Director, Clinical Operations

Status: Full-time, Exempt

Reports to: VP, Clinical Affairs

Overview

VahatiCor is a medical device startup developing breakthrough cardiovascular technologies, including Class III catheter-based systems. We operate with a purpose-driven, agile, and collaborative culture, where every team member contributes to advancing solutions that improve patient outcomes. We embrace the urgency of a startup environment while maintaining the highest standards of quality and compliance.

About the Role

As the Director of Clinical Operations at VahatiCor, you will be at the forefront of driving and managing the execution of clinical trials. You'll engage in strategic planning, oversee operations, and implement clinical programs, all while ensuring adherence with regulatory standards. Your focus will be on achieving operational excellence by fine-tuning our clinical operations to align seamlessly with our organizational goals. You will champion process improvements to support our clinical initiatives, playing a pivotal role in advancing innovative clinical practices.

Responsibilities

Strategic Leadership & Oversight

• Provide strategic direction and operational leadership for clinical programs, ensuring alignment with company objectives and milestones.
• Develop clinical operations strategies, timelines, and budgets across multiple clinical studies.
• Establish and implement best practices and continuous improvement initiatives to enhance operational efficiency.
• Build and maintain relationships with key stakeholders, including clinical investigators, regulatory bodies, CROs, and vendors.

Study Management & Execution

• Develop and maintain study budgets.
• Direct the planning, execution, and management of clinical studies to ensure completion on time, within budget, and in compliance with SOPs, FDA regulations, and ICH/GCP guidelines.
• Track study performance metrics, including enrollment rates, site performance, and financial forecasts, identifying and resolving deviations proactively.
• Develop and review clinical trial documents, such as protocols, informed consent forms, monitoring plans, and clinical databases.
• Ensure the integrity of the Trial Master File (TMF) and oversee documentation audits as needed.
• Evaluate and select clinical vendors, including CROs, and negotiate contracts in collaboration with legal and finance teams.
• Provide oversight of investigational product management, including accountability and reconciliation processes.

Team Development and Mentorship

• Manage and mentor a team of Clinical Research Associates (CRAs) and other clinical staff to ensure professional growth and performance excellence.
• Lead cross-functional meetings, ensuring clear communication and timely follow-up on action items.
• Foster a culture of accountability, collaboration, and innovation within the clinical operations team.

Regulatory Compliance & Quality Assurance

• Ensure clinical trials comply with FDA regulations, ICH/GCP guidelines, and ethical standards.
• Proactively identify and resolve compliance risks, working closely with quality assurance teams.
• Support audits and regulatory inspections, preparing teams and documentation as required. 

Requirements

Required Experience and Qualifications

• Bachelor’s or Masters degree in life sciences or related field.
• Minimum of 10 years clinical operations, including at least three years in a leadership role within the medical device industry (cardiovascular products preferred).
• Hands-on experience and proven success of running early-stage clinical trials within an industry environment.
• Expert knowledge of FDA Regulations, ICH Guidelines and GCPs governing the conduct of clinical trials.
• Demonstrated and direct experience in vendor and CRO selection/management.
• Strong budget management skills and ability to meet deadlines across multiple studies.
• Excellent leadership, mentoring, and team-building capabilities.
• Exceptional communication and organization skills with the ability to influence cross-functional teams.
• Ability to travel up to 25%.

Eligibility

Candidates must be permanently authorized to work in the United States without the need for current or future visa sponsorship. We are currently unable to sponsor employment visas, or permanent residency (PERM) applications.

Location and Compensation

This is an onsite role based in Santa Clara, CA, and is open to candidates living within a reasonable commuting distance of our office. At this time, we are not considering applicants who would need to relocate, either within or outside of California. There is no relocation package available.

VahatiCor is committed to fair and equitable pay practices and may also consider additional compensation elements such as bonuses, equity, and benefits as part of the total rewards package.

Salary ranges are based on San Francisco Bay Area market data. Actual compensation offered may vary depending on factors such as experience, skills, qualifications, and abilities relevant to the role, as well as the geographic location of the individual hired.

The anticipated salary range of this position is $197,000 - $267,000 based on San Francisco Bay Area market data. Actual compensation will vary depending on factors such as years of experience and skills.

Please note that the top of the salary range is reserved for candidates who demonstrate exceptional qualifications and experience directly aligned with the requirements of the role. Most candidates should expect to receive an offer within the mid-range of the posted range, based on these considerations.

Equal Opportunity Statement

VahatiCor is an Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs.

We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

Third-Party Recruiter Notice

We do not accept unsolicited resumes from staffing agencies or recruiters without a signed agreement in place. Any resumes submitted without such an agreement will be considered property of VahatiCor, and no fees will be paid if the candidate is hired. If your agency or firm would like to officially submit candidates for any of our posted roles, please email [email protected].