Sales Coordinator chez Finix

About the Role:We are seeking a highly organized and proactive Sales Coordinator to support our Sales team. This role is critical to ensuring our sales leadership can focus on driving revenue and building strategic relationships while you manage the operational details that keep everything running smoothly.As our Sales Coordinator, you'll coordinate tradeshows and events, facilitate internal and external meetings, and handle ad-hoc projects that arise in a fast-paced sales environment. This is an excellent opportunity for someone early in their career who is detail-oriented, thrives in a dynamic environment, and wants to gain exposure to sales operations and leadership.This is an in-office role.

You Will

Manage complex calendaring, including scheduling meetings, coordinating across time zones, and proactively resolving scheduling conflicts

Coordinate logistics for tradeshows and industry events, including registration, travel arrangements, booth materials, collateral, and pre/post-event follow-up

Organize and prepare materials for internal sales meetings, client presentations, and quarterly business reviews

Maintain and update information in HubSpot, ensuring accurate data entry and reporting

Coordinate travel arrangements, including flights, hotels, ground transportation, and detailed itineraries

Process expense reports and manage budget tracking for sales activities and events

Prepare meeting agendas, take notes, and track action items to ensure follow-through

Serve as a liaison between the Director of Sales and internal teams (marketing, product, finance, etc.)

Create and maintain sales collateral, presentations, and other materials as needed

Handle ad-hoc projects and administrative tasks to support the sales team's evolving needs

Coordinate logistics for customer site visits and ensure seamless execution

Manage vendor relationships for events, catering, and sales-related services

About You

Highly organized with an eye for detail—nothing falls through the cracks on your watch

Resourceful and solutions-oriented—you figure things out and don't wait to be told what to do

Adaptable and comfortable with ambiguity—priorities shift, and you roll with it

A strong communicator who can interface professionally with executives, clients, and vendors

Tech-savvy and quick to learn new tools and systems

Discrete and trustworthy with sensitive information

Energized by supporting others and making their jobs easier

Comfortable working in-person in a collaborative office environment

You Have

2+ years of experience in an executive assistant, sales coordinator, administrative, or similar support role

Exceptional organizational skills with meticulous attention to detail

Strong written and verbal communication skills

Experience coordinating events, meetings, or conferences

Proficiency in Google Workspace or Microsoft Office Suite (Calendar, Gmail/Outlook, Docs/Word, Sheets/Excel, Slides/PowerPoint)

Ability to manage multiple priorities simultaneously in a fast-paced environment

Experience managing executive calendars and complex scheduling

A proactive mindset and ability to anticipate needs before being asked

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