- Professional
- Bureau à Nottingham
Building a great career never tasted so good!
We are currently seeking a qualified individual for the Parts Manager position, joining our Nottingham, PA team!
- SCHEDULE: Monday-Friday approximately 40+ hours a week
- BENEFITS: This position is full-time benefit eligible, elective benefits include:
- Medical, dental, hearing and vision insurance.
- Marathon Health Clinic - a premier on-site healthcare provider. A separate entity from Herr's, located at our Nottingham, PA facility. This facility ensures easy access to tailored healthcare services, preventative care, wellness programs, for employees on any medical plan
- Opportunity to contribute to a 401k, with a generous Company Match Program, Annual Company Profit Sharing.
- Paid vacation, holiday and sick time.
- Paid Employee referral program.
Job Summary:
This role is responsible for overseeing procurement and inventory management to ensure a fleet’s vehicle maintenance needs are met efficiently. Key duties involve managing stock levels, order and shipping parts, controlling costs, minimizing obsolescence. The manager must insure parts are tracked, maintain vendor relationship and analyze data to forecast needs.
Key Responsibilities
Purchasing & Ordering:
- Oversee the ordering of parts, supplies and other necessary materials from vendors.
- Monitor parts costs, implement strategies to control expenses and manage $500,000 + part inventory.
- Researches and negotiates with suppliers to obtain prices and specifications.
- Researches replacement parts that can’t be identified through standard vendor or that are obsolete.
- Prepares, reviews and tracks purchase orders through the purchasing process. Inputs all changes into the purchasing system, including inventory purchase orders, price changes and system updates.
- Prepares and files all purchasing related documentation.
- Interacts with suppliers for quotations, and to follow up purchases.
- Picks up or delivers parts, supplies or materials as necessary. Ships parts to branches and other manufacturing sites as needed.
Inventory Management:
- Maintains parts inventory by keeping records of material, equipment, parts, or supplies received and issued. Inventories parts and stockroom periodically. Researches discrepancies to locate missing parts and order replacements as needed.
- Orders, receives (checks in) and issues (checks out) material, equipment, parts, or supplies into computer database. Compares invoices against requisitions to verify quality and quantity of merchandise received. Initiates transfers requests for parts between departments or sites as needed.
- Prepares and maintains manual or computerized record systems providing detailed parts information such as complete description, quantities, operational characteristics, functions, and specifications. Prepares and updates parts catalogs, manuals, and related documentation and reports.
Administrative:
- Occasionally assembles parts and supplies
- Prepare packages, such as returnable parts, to be tracked and shipped out on our trucks or other designated mail/freight carriers such as UPS, etc.
Communication:
- Effectively communicates major milestones (written or oral), priorities, bottlenecks and other major problems, across audiences at all levels of the organization.
- Collaborates and communicates with department and project team members cross-functionally and across the organizations in support of a variety of objectives.
- Engages supervisors/maintenance staff and others to identify problems, malfunctions or to propose solutions with regards to equipment and parts.
- Confers with management and staff regarding safety procedures, equipment, and supplies.
- Maintains good communication with team to ensure a focus on key priorities and metrics while maintaining employee engagement.
- Enforce all manufacturing safety regulatory policies and procedures, thus ensuring that all health and safety guidelines are followed.
- Ensure all employees make safety the priority by having safety conversations and demonstrating through actions his/her commitment to safety.
In addition to the essential functions listed above, the employee is expected to exercise honesty, integrity and respect with all clients and co-workers, preserve confidentiality of all business information and data, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co-workers and clients, work with accuracy, efficiency, and attention to detail, respect the work environment and keep it as environmentally friendly as possible, and exercise initiative to learn new skills and tasks and to help co-workers when possible. Reliable attendance and punctuality are also required. The employee is also expected to perform other related duties, special projects and functions as required from time to time.
Qualifications
- HS Diploma or GED required.
- 3+ years related experience in Garage/Parts Inventory environment is a plus
- Microsoft Office Suite experience required; intermediate skills preferred.
- Experience with CMMS or ERP systems required, Dynamics365 preferred.
- Written communication skills to accurately maintain records, timelines and status reports.
- Proficient time management skills to concentrate efforts on most important priorities and manage a broad range of activities.
- Solid communication skills to effectively work with a broad spectrum of team members.
- Demonstrated success in attention to detail.
- Requires knowledge of facility, plant equipment and repair tools.
- Requires working knowledge to use measuring tools (ruler, micrometer, calipers, etc.) to assist in the parts ordering process.
Physical requirements and work environment:
- Performs work required for this position in an office and manufacturing environment with often changes in temperature and overall environment (hot, cold, humid etc).
- Remains sedentary for moderate to extended periods of time.
- Required to use a computer monitor, keyboard, and mouse for extended periods of time.
- Ability to lift up to 50 pounds on occasion.
