Events Coordinator - Athletics Facilities chez Furman

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Job Title:

Events Coordinator - Athletics Facilities

Job Family:

Professionals

Full-Time/Part-Time:

Full time

Compensation Grade:

5S

Pay Type:

Salary

Department:

Athletic Director-4

Job Summary:

The Event Coordinator for Athletics Facilities plays a key role in the planning, coordination, and execution of events at Furman University’s athletic venues — with emphasis on Timmons Arena and Paladin Stadium. This position ensures a seamless experience for guests, teams, and staff by managing logistics, vendor coordination, and event-day operations with a focus on excellence and efficiency. This position reports to the Deputy AD – Operations.

Job Description:

Primary Duties & Responsibilities

Event Planning and Coordination

• Serve as the primary contact for internal and external events hosted at Timmons Arena and Paladin Stadium.
• Coordinate alongside the facilities staff event logistics including setup, staffing, security, parking, and facility access.
• Collaborate with Athletics, Marketing, Ticketing, and external partners to ensure successful execution of game days and special events.
• Maintain event calendars and communicate scheduling updates to relevant departments balancing facility use of Athletics teams with rental opportunities

Facility Operations

• Oversee pre-event walkthroughs and post-event evaluations to ensure facility readiness and cleanliness.
• Assist with managing facility rentals, including contract execution, cost estimates, invoices, and client communication.
• Receive and process contracts and certificates of insurance.
• Receive payments & process appropriately.
• Provide event & incident reports to the Deputy AD and, as appropriate, other university departments.

Vendor and Staff Coordination

• Liaise with catering (Bon Appétit), custodial, security, and AV teams to ensure service delivery meets expectations.
• Coordinate credentialing and access control for events.
• Assist with training and scheduling of part-time event staff and student workers.

Customer Service and Communications

• Provide on-site support during events to troubleshoot issues and ensure guest satisfaction.
• Communicate clearly with rental clients teams regarding logistics and expectations.
• Serve as a point of contact for inquiries related to facility use and event planning.

Minimum Qualifications

• Bachelor’s degree in Sports Management, Hospitality, Event Planning, or related field.
• 1–3 years of experience in event coordination, preferably in collegiate or professional athletics.
• Strong organizational and communication skills.
• Ability to work evenings, weekends, and holidays as needed.
• Familiarity with venue management

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):

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