Financial Operations Specialist chez Facility Operations

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of Research Support and Advancement that is responsible for processing financial transactions, accounting, and some administrative duties. 

Duties and Responsibilities 

Financial Transactions and Accounting – 60%  

Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office for areas of responsibility  

Prepares and maintains various records for a variety of separate accounts within the area of responsibility  

Prepares monthly and quarterly budget reports  

Produces monthly reports on all accounts as needed; enters and manipulates data and information by creating databases, tables, and spreadsheets; prepares worksheets and tables; makes various mathematical computations  

Monitors and reconciles different procurement card accounts  

Sorts all invoices and ensures proper approval to be paid from various accounts  

Processes travel for all staff and students within the area of responsibility  

Tracks all income and expenditures; ensures deposits are made according to PSU policy  

Processes customer payments and reconciles transactions  

Works with supervisor and team members to process contracts for non-PSU employees  

Monitors and tracks scholarship expenditures  

Provides monthly financial data to the supervisor  

Administrative Support – 25%   

Acts as the point of contact for Research Support and Advancement clients  

Collects, organizes, and composes correspondence; answers phones, responds to email, forwards messages, and schedules and confirms appointments  

Maintains confidentiality of records  

Assists Research Support and Advancement students with purchasing items required for their projects  

Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications  

Knows and understands functions of the office and general policies and guidelines of the university  

Supervision – 10%   

Hires, trains, and supervises the work of student assistants in Research Support and Advancement and performs other required line manager duties  

Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace  

 Other – 5%  

Serves on committees as directed  

Performs any other related duties as required or assigned  

Education and Experience 

Required Education and Experience - Time of Hire 

• High school diploma or equivalent  

• Three years of experience in an office or administrative setting  

Preferred Education and Experience 

• Bachelor’s Degree   

• One year of experience with financial transaction processing 

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check. 

Salary Range: $17.66 hourly, commensurate with experience 

Job Type: Unclassified 

Appointment Duration: 12 months 

Work Schedule: Full Time, Monday – Friday, occasional evenings and weekends, 8:00 AM – 4:30 PM 

Application Documents Required*: 

• Resume 

• Cover Letter 

• Names and Contact Details for three (3) Professional References 

*Consolidate into two documents to upload. 

Open Until Filled with a first consideration date of 11/20/2025. 

Search Committee Chair: Mary Louise Widmar, [email protected] 

Visa Sponsorship is not available for this position. 

PSU will only accept applications submitted through this process. 

Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees. 

Founded in 1903, Pittsburg State’s 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.  

Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.  

Pitt State’s hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.  

The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you’ll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities. 

Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.  

Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events. 

The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.