Administrative Assistant III chez City of Victoria, TX

About the Department

Position Duties

• Completes a variety of general clerical tasks; copies and files documents; receives, sorts, and distributes mail; answers phones and provides information or routes calls to appropriate the Department.
• Works as a receptionist, answering inquiries, processing information, or making referrals to the proper staff person.
• Performs data entry; maintains and updates spreadsheets; uses spreadsheet data to generate various documents as required or assigned.
• Prepares invoices, reports, memos, letters, and other documents using word processing, spreadsheet, database, and presentation software.
• Conducts supply inventories; creates requisition forms for material and supply purchases; confirms deliveries, receives invoices, and processes receipts for payments.
• Updates and manages Department personnel files including license and certification information.
• Assists with making travel arrangements for staff; prepares and distributes approved travel vouchers and information packets to employees.
• Performs related duties as required or assigned.

Minimum Qualifications

Work is performed in a standard office environment.

Other Qualifications

• High school diploma or GED equivalent AND three (3) years of customer service or clerical related experience; OR an equivalent combination of education, training, and experience.
• Must possess a valid State driver’s license.
• Office policies, procedures, and records management
• Customer service principles and etiquette
• Microsoft Office and standard office equipment proficiency
• Professional and tactful interaction with staff, agencies, and the public
• Organization, multitasking, and deadline management
• Data entry, record-keeping, and report preparation
• Effective verbal and written communication
• Building and maintaining strong working relationships