Finance & Grants Specialist chez Boys & Girls Clubs of St Lucie County

Description

Job Title: Finance and Grants Specialist

Salary: $22-25 per hour

Hours: 40 hours per week; Non-Exempt 

Benefits: Benefits package includes Medical, Dental, Vision, 401 (k) Plan, and more.

Reports to: Finance Manager 

Location: 607 N. 7th St., Ft. Pierce, FL 34950

1. JOB PURPOSE

Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE!

The basic functions of the Finance and Grant Speciaist are to process the day-to-day Grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.

2. Duties & responsibilities

The duties and responsibilities are, but not limited to:

Accounts Payable: 

· Process incoming mail concerning billing and invoicing

· Review, code, and process vendor invoices and expense reports for accuracy and proper authorization 

· Credit card reconciliation, receipt tracking, and weekly check runs 

· Reconcile vendor statements and resolve discrepancies or billing issues

· Maintain organized and up-to-date A/P records and documentation 

· Communicate effectively with vendors and internal departments regarding payment status  

Accounts Receivable:

· Depositing checks, recording deposit entries, and preparing invoices promptly

· Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances 

· Maintain detailed records of customer interactions and payment arrangements 

· Generate and distribute regular aging reports to management 

General Finance:

• Assist with monthly and year-end account closing 
• Performs general ledger account analysis 
• Coordinates and prepares for audits 
• Balance accounts by reconciling entries in a timely fashion
• Maintain historical records

Grant Administration

• Running Monthly/quarterly grant reporting, time card computation
• Bills and  submits paperwork for reimbursement promptly
• Ensures proper documentation is collected to demonstrate compliance with grantors
• The grant administrator is the contact for Ops, the grant writer, and Finance
• Independently able to provide a variety of administrative guidance and grant-related 
• Developing complex grant submissions and performing budget forecasting
• Performs grant closeout functions such as reconciliations and financial status reports
• Manages and supports the grant requirements and implementation for the organization
• Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure      reporting
• Receives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.
• Copying, scanning, filing, and obtaining signatures for various grant programs 
• Finds any potential inconsistencies and resolves them promptly

OTHER DUTIES & RESPONSIBILITIES

· Actively participate in mandatory Club training and All Staff meetings

· Occasionally, may be required to work special events promoted by the organization

· Support other projects as needed

· Work closely with the Finance Manager and Comptroller 

· Complete any additional assignments as requested by Management

3. Qualifications

BACKGROUND SCREENING

· Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.

· Must pass pre-employment drug test 

Certifications 

· Current CPR/First Aid certification preferred.

EDUCATION / EXPERIENCE 

· Associate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.

· Sage Software experience is desired

SKILLS/KNOWLEDGE

• Working experience in accounts payable,      accounts receivable, & G/L 
• Proficiency with Excel
• Sage Intacct knowledge desired 
• Strong attention to detail
• Strong organizational and analytical skills
• Ability to manage multiple projects simultaneously
• Ability to calculate figures and amounts, such as discounts, interest, and percentages
• Strong oral and written communication skills
• Self-starter with the ability to work in a fast-paced environment with critical deadlines
• Ability to interact with all levels of management and team members

· Proficiency with Microsoft Office Applications 

• Ability to consistently meet all deadlines

TRAVEL

Some travel may be required for training and/or other business purposes.

4. Working conditions

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace. 

5. PHYSICAL DEMANDS:

· The usual and customary methods of performing the job’s functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity. 

· This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds. 

· Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position. 

· Ability to think strategically and ability to sit for more than four hours per day.

6. OTHER

Consistent and reliable transportation is required for this position 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice.