ADMINISTRATIVE ASSISTANT - CHS ADMIN - FULL TIME chez None

Job Summary:

Coordinates administrative services to the Practice Manager(s) of the Rural Health Clinics and dental centers.  Analyzes and provides hands-on support for moderate to complex inquires and issues.  Performs duties as directed by the managers(s) to ensure compliance with various standards, policies, and regulations.

Job Duties:

Technical computer skills are maintained to assure efficient operation of Microsoft Office (Outlook, Word, Excel, Power-Point), PDF writer, MEDITECH Ambulatory, and other operations.

Has a working knowledge of copiers, fax machines, and other office equipment as needed.

Analyzes, reporting, and develops strategies to help manager(s) increase goals and meet requirements.

Identifies, communicates and monitors business changes that could impact quality or compliance within the RHC practices.

Creates work-orders for issues related to facilities, users, software, hardware, network, and report requests.  Develops a reporting analysis of work orders opened and completed, track for timely resolution and end user satisfaction back to manager(s)

Maintain clear, concise documentation and training materials including downtime procedures.  Coordinates end user follow up education.

Coordinates new physician and APP orientations, software training and ensures appropriate documentation is completed, including collaborative agreements, licensure, and all necessary documentation.

Actively collaborates with RHC manager(s) in development, documentation, and board approved Annual Evaluation and Plan for each RHC.

Monitors expense budgets in each office and assists with validation and paying of invoices.

Prepare budget packets timely with input from the manager(s) and then handed off to the VP of Physicians Services for review and approval.

Assisting and coordinating with manager(s) on special projects, practice meeting, and RHC requirements.

Type and prepares letters, memorandums and other correspondence in a professional manner.

Assists manager(s) with employees’ timecards to insure complies with policies.

Work with and prepare packets for government programs to insure RHC clinics are holding current certifications.

Maintains a comprehensive expiration list of varices items that will need renewed.

Creates, maintains and updates policies and procedures to ensure compliance and quality process enhancement are documented and assist with the process changes.

Attend meeting as requested by the manager(s).

Other duties as assigned.

Job Specifications:

Specific Job Demands:

Strength:  Sedentary work – Lifting, Carrying, Pushing, Pulling 10Lbs. occasionally.  Mostly sitting, may involve standing or walking for brief periods of time.

Reaching:  Occasionally – Extending hand(s) or arm(s) in any direction.

Handling:  Occasionally – Seizing, holding, grasping, turning, or otherwise working with hand or hands.  Fingers are involved only to the extent that they are an extension of the hand.

Fingering:  Occasionally – Picking, pinching, typing or otherwise working primarily with fingers rather that with the whole hand or arm as a handling.

Talking:  Frequently – Expressing or exchanging ideas by means of the spoken word to impact oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, and quickly.

Hearing:  Frequently – Perceiving the nature of sounds by ear.

Near Acuity:  Frequently – Clarity of vision at 20 inches or less.

Accommodation:  Occasionally – Adjustment of lens of eye to bring an object into sharp focus.  This factor is required when doing near point work at varying distance from the eye.

Working Conditions:

Normal office environment with little exposure to excessive noise, dust and temperature changes.  A large part of the work time is sitting or walking.