Staff Accountant chez Avalon PS HM, LLC

Job Summary: 

The Staff Accountant will perform specialized accounting duties and administrative tasks that support the operation of the company’s accounting and financial systems. This position requires a high level of discretion and judgment in performing duties that have a direct impact on the company's overall operations, financial planning, and decision-making processes. The position would also be responsible for overseeing the account payable’s function, ensuring accurate and timely processing of invoices, managing vendor relationships, and maintaining proper financial controls. Lastly, the position will also require cash handling between both properties as the general cashier.

Key Responsibilities:

• Supervise the accurate and timely processing of vendor invoices, ensuring that they are matched with purchase orders and receipts. Approve payment requests and maintain accurate records.
• Oversee the preparation and execution of payment runs, ensuring payments are made in accordance with vendor terms and organizational cash flow requirements.
• Collaborate with other departments to provide financial insights that help drive operational decisions.
• Perform regular reconciliations of vendor statements and internal accounts to ensure accurate financial records.
• Ensure compliance with company policies, internal controls, and accounting standards. Adhere to relevant laws, regulations, and tax requirements.
• Manage and monitor the day-to-day accounting activities, including general ledger entries, reconciliations, accounts payable/receivable processes, and month-end close procedures. Assist with maintaining the integrity of financial records and ensuring compliance with company policies and accounting standards.
• Cash audits on the main safe and colleague’s banks and process pretty cash invoices.

Required Skills:

• Effective verbal and written communication skills for interacting with vendors and internal teams.
• Excellent time management and organizational skills to meet deadlines.
• Knowledge of accounting standards (GAAP) and compliance with tax regulations.
• Detail-oriented with strong problem-solving skills and proactive attitude.
• Problem-solving ability to address discrepancies and payment issues.
• Ability to multitask and meet deadlines under pressure.
• Ability to effectively adapt to changing business needs.
• Ability to work independently and as part of a group.
• Strong understanding of cash flow management and payment scheduling.
• Ability to reconcile vendor statements and internal records.
• Analytical skills to interpret financial data and generate reports.

Education & Qualifications:

• Bachelor’s degree in accounting, Finance, or related field.
• 3-5 years of experience in accounts payable.
• Experience in the hospitality or retail industry is a plus.
• Proficiency in ProfitSword Birchstreet, Sun Systems, Fintech and Excel.
• Strong attention to detail with the ability to identify discrepancies and resolve issues efficiently.
• Excellent verbal and written communication skills for interacting with vendors, management, and other departments.
• Ability to proactively identify and resolve payment issues, vendor concerns, and internal discrepancies.

Working Conditions:

• The position will primarily work in an office environment and is typically Monday – Friday with occasional weekends during peak times (e.g., month-end or year-end closing).

About Avalon PS HM, LLC

Avalon PS HM, LLC is a dynamic and diverse team of passionate individuals united by a shared love for hotels and the art of hospitality. Our philosophy is straightforward: excellence is our standard, and anything less simply doesn't meet our expectations. We actively seek out the best talent, both from within the industry and beyond, to join us as we build a new kind of lifestyle hospitality company—one inspired by timeless traditions and focused on innovation. The work we do is challenging and fast-paced, but it’s also incredibly rewarding.

AVALON HOTEL & BUNGALOWS PALM SPRINGS

An old-world hideaway in the heart of Palm Springs, Avalon is a desert oasis tucked into the foothills of the San Jacinto Mountains. With 70 Spanish-style lodgings, including romantic studios and 13 private villas; 3 cabana-lined pools; the acclaimed Chi Chi restaurant; and the restorative Estrella Spa, it’s no secret while Avalon’s sun-kissed, lush, citrus tree-lined grounds have been a Hollywood playground since the 1930s.

INGLESIDE ESTATE

At the historic Ingleside Estate & Melvyn’s Restaurant, an old Hollywood glamour runs deep: Built in the 1920’s for the heirs to the Pierce Arrow Automobile Company, it was later purchased in 1935 by Palm Springs pioneer Ruth Hardy. Through the years, Ingleside served as a Palm Springs escape for A-list names including Frank Sinatra, Marlon Brando, Marilyn Monroe, and Elizabeth Taylor, with a legacy that's still felt in its serene, hedge-lined grounds. A relaxed elegance is palpable throughout the 30 Spanish Revival rooms and suites, and on the lush lawn with pool and hot tub. The iconic dining experience of Melvyn’s restaurant and lounge completes this picturesque setting to play and escape it all.

Equal Opportunity Employer

At Avalon PS HM, LLC, we are committed to providing equal employment opportunities to all employees and applicants. We make decisions based on merit, regardless of race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other characteristic protected by federal or state law. We utilize E-Verify to verify the identity and employment eligibility of all new hires.

Fair Chance Hiring

In compliance with local Fair Chance Hiring Ordinances, Avalon PS HM, LLC will consider qualified applicants with criminal histories on an individualized basis, ensuring fair treatment and equal opportunity for all.