Operations Specialist chez Seneca Companies

Who We Are

With over five decades of proven experience, Seneca Companies began with a vision to deliver real value to customers in the petroleum industry through supplying quality equipment, innovative service and dependable construction of fueling sites. This vision has continued by expanding capabilities and evolving into a unique, multi-faceted service provider. Today, the Seneca team is proud to offer "The Complete Solution" with our distinct divisions. This diversity enables us to serve the needs of an array of industries located throughout the Midwest, Southern and Mountain regions.

With teams devoted to helping our employees learn and grow, our people enjoy a company culture focused on growth, long-term success and teamwork. We pride ourselves on being the best in the industry, and that all starts with developing our employees into the best they can be.

Seneca has locations spread throughout the country, and we are always looking for good people to support our rapidly growing business. We employ a range of people from service technicians, environmental scientists, construction professionals and office employees.

Job Title: Operations Specialist

Job Description: Provides organization and workflow that assists Branch Managers and Operational Managers in meeting or exceeding goals. Assists in the shipping and receipt of incoming packages, freight, parts, equipment and materials and performs various warehousing duties. Provides billing and administrative support to the Branch Manager and Operational managers at satellite sites and the corporate home office. Ensures billing accuracy and completeness in time driven environment. Generates reports and prepares and monitors invoices and expense reports. Performs a variety of administrative functions. May assist with compiling and developing budget materials.

What You’ll Do:

• 20%: Project Assistance: Set up jobs in the system for projects, Distributes job information to Project Managers and Purchasing. Enters project data in the system Sets up field files and office files for each project. Place orders for materials & PO setup. Vendor setup, equipment posting, lien waivers. Reviews labor entered by field employees, insuring correct general ledger coding.
• 20%: Payment/invoice Processing: Work or assistance with funds (and the paperwork required) going in and/or out. Enters information into business systems that aid in billing. Assists in preparing and modifying invoices, bills, receipts, etc. for customers and distributors.
• 15%: Ships, receives, records, sorts and distributes incoming parts, materials and equipment; checks packing slips for discrepancies and correct part numbers. Barcode items for stock and branches, including ST’s. Confirm orders for billing. Loads and unloads delivery vehicles. Check parts for damage.
• 5%: Assists in maintaining warehouse storage space, organizing inventory, stocking shelves, checking and performing inventory counts and advising supervisors of under/over stocking. Orders shop supplies under the direction of a supervisor.
• 10%: Operates various types of packaging and warehouse equipment such as fork lift, banding machine, etc.; operates a delivery van; uses small hand tools in performance of duties. Makes deliveries and picks up deliveries as assigned.
• 10%: Conducts Reception/Maintains Office Files: Screens telephone calls and visitors for the Operations Manager and staff. Types letters, reports and proposals for operational leaders. Makes travel arrangements and assists managers with travel expense recording.
• 10%: Other duties as assigned.
• Working Hazards: Occasionally works in an environment with potential exposure to fumes, dirt, noise, equipment movement dangers, vibrations, dangerous chemical/solvents, electrical shock, and inclement temperature extremes.
• Physical/Mental: Ability to perform heavy physical labor exerting up to 100 pounds of force on an occasional basis and up to 50 pounds of force on a frequent basis performing such tasks as climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping and fingering.

What We’re Looking For:

• Education: Requires a high school diploma. One or more years additional course work or business training in accounting, distribution/warehouse, business or equivalent experience.
• Experience: 0-3 years of related experience, or equivalent training and/or experience.
• Licenses/Certifications: None. Preference for candidates with formal Microsoft Office training.
• Technical Abilities: Strong Microsoft Office skills, with an emphasis on Excel. Strong record-keeping and organizational skills. Excellent computer skills. Excellent attention to detail. Excellent listening and communication skills. Professional demeanor with ability to lead teams.
• Autonomy/Direction: Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude.
• Tools and Equipment: Ability to perform manual labor and equipment operation as described. Ability to operate a forklift. Requires learning basic computer programs such as supply chain software and basic office programs.

Why Choose Seneca Companies?

·         Competitive Pay

·         Health, Dental, and Vision Insurance with optional offerings of HSA and FSA

·         Paid Time Off including Vacation Time, Sick Days, Personal Days, and Holidays

·         Employer-Paid Short- and Long-Term Disability

·         401k with Profit-Sharing Match

·         Tuition Reimbursement

·         Company Paid Life Insurance

·         Free Employee Assistance Program (EAP) and Wellness Program

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.