Accounting Clerk chez Hriproperties

At HRI Hospitality, we offer a unique perspective on hotel ownership and management.

We’re here to expand the possibilities of what once was, with our history of restoring properties to their former glory as well as new build projects that become the center of their vibrant urban community, we take it to the next level.

We are looking for people to join our team that share in the passion for warm welcomes and creating an unforgettable experience for our guests. With a wide array of brands in exciting locations, HRI Hospitality is the destination to set course for growing your career!

Job Title: Accounting Clerk 

Supervision Received: General Manager, Assistant GM & Regional Controller 

Job summary: The Accounting Clerk is responsible for assisting the GM/AGM in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.  

 Job duties: 

 Accounts Receivable 

• Assist Director of Sales in reviewing groups folios for accuracy regarding guest room charges and banquet/catering charges
• Attend weekly Banquets and Events Meetings
• Prepare group folios for review by Sales/Catering managers
• Send approved group folios to clients and collect payment
• Maintain log of all open group and direct bill accounts and review weekly with GM/AGM
• Assist Director of Sales in authorizing group payment prior to group arrival
• Ensure all Group and Direct Bill accounts are accurate and sent within three business days of departure
• Maintain PEP Status reports from Sertifi and clear any exceptions
• Prepare monthly Direct Bill Statements and invoices for approved clients
• Prepare and submit airline monthly statements with sign-in sheets

 General Duties:

• Review daily revenue to ensure accuracy prior to posting
• Complete Income Journal and send out Daily Revenue Reports by 10am each morning
• Update Tax Reconciliation Tab of IJ daily
• Ensure proper control measures are adhered to compliance with HRIL/MWTH standards

Other General Responsibilities 

• Maintain compliance with HRIL/MWTH standards and regulations to ensure safe and efficient operation of the hotel 
• Maintain confidentiality of all information in accordance with HRIL standards 
• Embrace and utilize philosophies to include a friendly, service-oriented outlook and maintain high standards of personal appearance and grooming
• Respond to guest telephone and credit card inquiries in an effective and timely manner
• Attends and contributes to periodic meetings to maintain favorable working relationships between departments
• Respond to and close all credit card disputes as they arise
• Assistance with the Month End Close process and other reporting as needed
• Work with FOM to ensure FD Agents are following proper credit procedures
• Provide front-desk coverage and support for the main office as needed
• Other duties as required

Minimum requirements 

• High School graduate or equivalent 
• Must be able to communicate in English with guests, visitors, vendors, and hotel staff 
• Must be able to provide legible communication 
• Must be able to compute mathematical calculations 
• Hotel front desk/night audit or hotel accounting experience preferred
• Proficient in Microsoft Excel, Word, and Outlook
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems
• Ability to maintain hotel's standards, policies, and procedures 
• Ability to maintain confidentiality of pertinent hotel data
• Possess an independent work ethic to perform job functions 
• Ability to work cohesively with other departments and coworkers as part of a team 
• Maintain high level of office organization by daily filing routine of all job-related files 
• Attention to detail and accuracy

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.