Game Day Administrator chez Westminster University

Westminster University
Game Day Administrator

Work Location: Westminster University campus
1840 South 1300 East
Salt Lake City, UT 84105

About the Role:

This full-time, twelve-month is responsible for the management of all home athletic events, external events, and athletic facilities. This includes oversight of all aspects of events: Staffing, ticketing, setup, takedown, monitoring crowd, hiring and overseeing an event management team of part-time staff and students; maintain facilities in coordination with Associate Athletic Director of Recreation and Facilities, and campus Facilities and Maintenance by submitting maintenance requests, monitoring progress on repairs and upgrades, and liaison between facilities, sport programs, coaches, and staff on facility needs. Westminster University is a member of the National Collegiate Athletic Association (NCAA II) and the Rocky Mountain Athletic Conference. 

Minimum Qualifications: 

• Bachelor's degree required.
• Demonstrated and successful experience of working with student-athletes within an NCAA athletics department and comprehensive understanding of intercollegiate athletics administration
• Ability to monitor and manage a crowd.
• A collaborative management approach; strong communication, leadership, organizational and relationship-building skills; demonstrated planning and fiscal competencies; an understanding of the role of enrollment at a small private university; a familiarity with program development and assessment; excellent problem-solving abilities; and a commitment to equity, diversity, and inclusiveness will be important considerations in the selection of this position
• Ability to work in a team-oriented environment with high standards and goals
• Commitment to high academic and professional standards

Key Responsibilities:

• Coordinates with campus departments for necessary program support services; including, facilities arrangements, maintenance or building service & repair needs, and other services. Submits and processes all event related requests for concessions, equipment, events, maintenance, repairs, security, scheduling, ticketing, and setup/takedown.
• Coordinates all home games and post-season event activities and technical needs. Manages all aspects of events including concessions, customer service, crowd control, equipment setup/needs, facility locker room cleaning, risk management & safety, facility setup/teardown, signage, ticketing, staffing & trouble-shooting pre, post and during an event.
• Manages and assigns officials and visiting team locker room use as well as game-day signage.
• Creates and distributes visiting team guides and/or pertinent game day information; coordinates practice time and walk-through requests with coaches for home and visiting teams.
• Inspects athletic facilities, courts, field, and outdoor track/bleachers regularly and performs routine maintenance/cleaning of facilities and locker rooms as well as banner and/or windscreen repairs, or replacement, trash removal, air blowing leaves and debris. 
• Manages and coordinates organization of equipment and storage facilities.
• Supervises, plans, and develops all event work schedules, and completes required paperwork for all events staff. Hires, manages, schedules, trains, and evaluates event staff.
• Maintains accurate records of events and athletic facility equipment for annual reporting.
• Follows College and athletics guidelines in the purchase of all equipment and services.
• Able to adhere to and support the mission of the College, vision, and values, which include diversity, equity, and inclusion.
• Comply with all NCAA, conference and athletic department rules and regulations.
• Performs other duties as assigned.

Operational Requirements: Schedule outside normal business hours. This position requires an irregular work schedule including days, nights, weekends and some travel.  

Equal Employment Opportunity: 

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.