Brenham Independent School District - Job Description | Job Title/Position: | District PEIMS and Data Specialist | Department/School: | Central Office | Pay Information: | Clerical Compensation Plan - CT6
Days: 226 | Supervised By: | PEIMS Coordinator | FLSA: | Non-Exempt | Date Revised: | October 28, 2025 | Primary Purpose: | Under the direct supervision of the PEIMS Coordinator, collect and disseminate public information request records, assist in the collection and reporting of the District’s Student Public Education Information Management System (PEIMS) and Texas Student Data System (TSDS) submissions, while providing clerical assistance for the effective operations and facilitation of student data and record operations. | Qualifications (Experience/Education/Certification): | High school diploma or GED, and 3 years of clerical experience | Major Responsibilities: | Maintaining, organizing, and updating physical and digital records while ensuring the confidentiality and security of sensitive information. This role requires strong attention to detail, discretion, and adherence to data management and privacy policies. Submit complete and accurate PEIMS data in the Texas Education Agency (TEA) prescribed format to the education service center (ESC) for processing. Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards. Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction. Report to appropriate staff for analysis, verification, and correction. Verify data submitted to TEA and submit corrections in a timely manner. Assist in providing reports used by campuses to monitor PEIMS data Assist with student enrollment Assist the PEIMS Coordinator in all PEIMS submissions to meet deadlines Facilitate the completion of Public Information Act requests.
Records and Reports Key alphabetic, numeric, or symbolic data from the source document and verify results according to procedures provided. Identify deficiencies in source documents and return them to the originator for correction. Maintain and organize both electronic and paper-based auditable documentation. Compile, maintain, and file all reports, records, and other documents as required, including attendance reports, class or personnel rosters, end-of-semester reports, and accounting reports.
| Special Knowledge/Skills: | Maintain confidentiality of student and employee information at all times Advanced Microsoft 365 and/or Google Application experience Skills in computer operations, including data entry, spreadsheet, and editing Ability to maintain accurate and auditable records Strong communication, public relations, and interpersonal skills Highly organized and self-motivated Ability to complete tasks in a timely manner Comply with state and district policies, procedures, as well as state and federal laws and regulations Comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards Maintain confidentiality of information
| Supervisory Responsibilities: | None. | Working Conditions (Mental Demands/Physical Demands/Environmental Demands): | Use of standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); occasional heavy lifting (over 45 pounds); specific vision abilities required by this job include close vision, distant vision, peripheral vision, and the ability to adjust focus; may work prolonged or irregular hours; work with frequent interruptions; and maintain emotional control under stress. | The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual’s race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual’s race, color, religion, sex or national origin.
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