Chair's Secretary and Graduate Program Assistant chez Simon Fraser University

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Department of Global Humanities is central to humanities education and research at SFU. Through our activities (teaching, research, and outreach) and multidisciplinary expertise, we have grown into a community of colleagues and students who participate in discussions on religion, reason, imagination, citizenship, justice, identity, and the quest for a good life. The Department is also home to the SNF Centre for Hellenic Studies, the Institute for the Humanities, and the Graduate Liberal Studies Program. We value our positive, collegial atmosphere, and support staff members’ strengths, interests, and career progress. More information can be found on our website at https://www.sfu.ca/globalhumanities.html.

About the Role

Provides senior confidential secretarial and administrative services to the Department Chair, Graduate and Undergraduate Chairs, Director of the Asia-Canada Program, and other Department faculty and assists the Manager, Academic and Administrative Services as required.  Responds to requests for information from undergraduate and graduate students and faculty on program requirements, university regulations, financial aid, scholarships, fellowships, fees and deadlines.  Word processes various materials and maintains and updates databases and spreadsheets.  Maintains all faculty and instructor administration files and prepares all paperwork related to faculty appointments, promotion and, tenure and salary review.  Acts as recording secretary for ad hoc committees and departmental meetings

Our ideal candidate is committed to a people-centered approach, prioritizing the support of our graduate students, department and graduate chairs, other faculty, and fellow staff in their research and studies. They build strong relationships with these and other stakeholders in order to help them navigate university processes within policy. They take initiative, act with professionalism and integrity, and have excellent analytical reasoning, problem solving, and conflict resolution skills. They have some experience with arts and humanities education and appreciate its importance in today's world.

Full Job Description 

Qualifications

High School graduation and one year of post-secondary education including training in word processing, database, and spreadsheet applications; and training in secretarial practices. 3 years related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Knowledge of (1) graduate program policies and procedures; (2) SFU hiring, and tenure and promotion processes, (3) SFU payment processes via FINS, non-employee expense claims, payment requisitions, and invoices. 
• Excellent organizational, interpersonal, and communication (oral and written) skills.
• Ability to organize and prioritize among various tasks and meet deadlines.
• Ability to work flexible hours to attend occasional weekend and evening events. 
• Proficient in the use of enterprise level information systems, content management systems and standard office software applications (e.g., FINS, SIMS, Slate, GA3, AEM, Zoom, Adobe Acrobat, Word, Excel).

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

For external candidates, the starting salary is the first step of the salary range.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].