Grant and Contract Administrator chez Washington State University (WSU)

Online applications must be received before 11:59pm on:

November 17, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

1138-YN_ADMINPRO - Coordinator

Business Title:

Grant and Contract Administrator

Employee Type:

Admin. Professional

Position Details:

The Opportunity:

As the Grant and Contract Administrator in the Research and Support Operations department within the Office of Research you will independently manage the administration of research proposal submissions and award review, including reviewing budgets, leading departmental staff and faculty system-wide, negotiating revisions to contracts, and developing and implementing processes and procedures related to research support. You will be responsible for program results and must regularly exercise independent judgment and discretion in the area of proposal submission and award review. You are additionally responsible for ensuring that all proposals and accepted awards follow applicable regulations and WSUpolicies and procedures; ensuring that the needs and priorities of the University are met; and minimizing the risk to the University to the extent practicable. As a member of the Grant and Contracts Team, the you will also draft and negotiate award agreements, contract agreements, and their respective amendments that are issued to subrecipients under federal and non-federal grants, cooperative agreements, and contracts.

Additional Information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,061.90 - $6,092.84 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Three (3) years Grants and Contract Administration experience. Experience may include processing, negotiating, and/or the administration of agreements with funding agencies, including but not limited to, the federal government, businesses, non-profit associations, state governments, Indian Tribes, or private philanthropic foundations or outgoing sub- award/sub-contract agreements.

• Excellent interpersonal and communications skills.

• Ability to think critically and use good judgment.

• Strong analytical skills.

Preferred Qualifications:

• A Masters or Professional degree in a related field.

• Two (2) or more years of experience in sponsored programs administration or grants and contracts administration.

• Experience with outgoing subcontract/sub-award administration.

• Demonstrated knowledge of policies governing the administration of sub-awards, grants, cooperative agreements, and contracts at educational institutions.

• Experience applying policies and procedures relating to intellectual properties administration or technology transfer within a research university setting.

About the Office of Research - Through its many offices, labs, centers, and institutes, the Office of Research leads, supports, and encourages research across every college and campus at Washington State University. The Office of Research strategically builds systems and processes that foster innovation and discovery at WSU. For more information about the great work we are doing and to view our mission and values, please visit our website linked above.

Area/College: Office of Research
Department Name: Research Support and Operations
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

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