Accounts Payable (12-Month Confidential) District Office chez Dolton School District 149

• Hold an Associate’s Degree in accounting or related field, Bachelor’s degree preferred

• Experience working with Infinite Visions preferred
• Ability to work effectively in a team environment
• Excellent interpersonal and intrapersonal skills, both verbal and written
• Perform tasks with speed and accuracy, organization, and attention to detail

• Demonstrate proficiency in Microsoft Office Suite
• Have excellent integrity and demonstrate good moral character and initiative
• Ability to maintain confidentiality of financial, district, and employee information
• Excellent written and verbal communication skills
• Strong problem-solving and analytical abilities
• Dependable, professional, and able to work both independently and as part of a team
• Customer service-oriented with a positive attitude and willingness to assist staff and

• Reviews requisitions for accuracy, including pricing and account numbers
• Solicits and compares quotes from vendors to secure the best pricing
• Creates and distributes purchase orders
• Processes invoices for payment, including matching invoices with the appropriate purchase orders, verifying items and prices, and confirming receipt of materials.
• Monitors outstanding purchase orders and resolves problems with incorrect orders, invoices, and shipments
• Prepares vendor payments/checks for mailing
• Prepares the list of bills for the Board of Education
• Maintains an orderly and current file for paid invoices, open purchase orders, vendor contract information, and other pertinent information relating to vendor purchases
• Handles incoming telephone calls from vendors and school personnel
• Maintains and reconciles vendor accounts and assists vendors regarding account status
• Reviews and reconcile vendor statements
• Maintains vendor 1099 information and vendor/district W-9, and completes required 1099 reporting/transmittal
• Assists with preparation for district audits
• Maintains accurate files and prepares various reports
• Ability to multitask, including assisting team with Central Office daily operations
• Communicate effectively with internal departments to resolve invoice or payment issues
• Ability to maintain a check and balnce system for vendoe invoices and district payments
• Other duties as assigned

APPLICATION:      Complete the Application on our District Website through AppliTrack.