Specialist - Accounting - ECI chez Katy ISD

Reports To:                    Program Supervisor for Project TYKE

Period of Employment:  221 days- September 1 through August 31 (Grant Funded                                                                                           Position)

Wage/Hour Status:       Non-Exempt

Pay Grade:                     AS04

Qualifications:

Ability to work with minimal direct supervision

College Degree, preferred

Accounting background, required

Proficient in recordkeeping and general office management Self- motivated and able to work under pressure

Effective organizational, communication and interpersonal skills

Detail oriented; ability to manage multiple tasks

Knowledge of and skills in the use of general office machines including computer

Ability to maintain confidentiality

Knowledge of Excel, Adobe Acrobat, Word

Primary Purpose:

Responsible for preparation and maintenance of all fiscal areas of the ECI grant in compliance with state and federal guidelines while meeting all financial requirements for Katy Independent School District.

Major Duties and Responsibilities:

1. Prepare the financial portion of the annual grant application.
2. Maintain accurate budget and accounting records; comply with granting agency requirements.
3. Convert ECI budget categories into corresponding district budget codes.
4. Participate in required training and prepare financial portion of Medicaid Administrative Claiming, Katy ISD, and ECI financial reporting on a monthly, quarterly, and yearly basis.
5. Prepare and process all financial documents as required by the business office using MUNIS accounting software.
6. Maintain financial ledgers and documentation for all accounts assigned, including grant monies as well as income related to Family Cost Share, Medicaid and insurance.
7. Prepare weekly deposits and deposit logs.
8. Process time cards/payroll through Kronos time management system.
9. Manage absences for all ECI Project TYKE employees using Frontline(AESOP) Absence Management.
10. Enter purchase orders and process receipt of invoices to accounts payable.
11. Facilitate preparation of district contract with contractors.
12. Process paperwork for workshops, conventions, and conferences including registration, travel arrangements and reimbursements for ECI Project TYKE staff.
13. Maintain the property management inventory for ECI Project TYKE fixed assets.
14. Prepare the KISD calendar for the appropriate contract groups specific to ECI Project TYKE; submit to Personnel.
15. Provide financial status reports to ECI Project TYKE Supervisor.
16. Other duties as assigned.
17. Works closely with Third Party Billing to ensure accurate reporting of billing and collections.
18. Prepare and analyze reports in TKIDS and ProMeDa.
19. Provide financial and general administrative support for ECI Project TYKE Program Supervisor.
20. Process Respite Vouchers.
21. Required to manage all aspects of TYKE financials with minimum oversight.
22. Attend Financial Database Training and submit the Financial Status Report in the ECI Financial Database.

 Equipment Used:

Computer, double monitor, printer, copier, calculator, fax machine, multi-phone lines, laminator

Working Conditions:

Constantly operates a computer and other office productivity technology; Repetitive hand motions such as prolonged use of the computer and or calculator; Must be able to remain in a stationary position at least 50% of the time; Frequent sitting, stooping, bending; Light lifting and carrying, 15 pounds daily; maintain emotional control under stress, work with frequent interruptions; district wide travel requiring use of personal vehicle.

 The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.