Accounting Generalist, Temporary chez NATIVE AMERICAN HEALTH CENTER INC

Description

POSITION: Accounting Generalist, Temporary
DEPARTMENT: Finance
REPORTS TO: Controller
LOCATION: 2920 International Blvd. Oakland, CA 94601
WORK HOURS: 40 hours per week, 100% FTE
STATUS: Temporary, Non-Union, Non-Exempt

POSITION SUMMARY
The Accounting Generalist reports to the Controller and supports all areas of the Accounting Department. This is a six-month temporary role. 

The Accounting Generalist is responsible to perform Accounts Payable, Accounts Receivable,  Payroll, Grants and Contracts, and General ledger. This position ensures that the daily accounting is processed in an accurate and timely manner. This is a key position in the separation of duties and internal control and compliance goals of the agency. 

The Native American Health Center is an accredited institution and adheres to the standards of  excellence set forth by the Accreditation Association of Ambulatory Health Care (AAAHC) and  the Commission of Dental Accreditation (CODA).

DUTIES AND RESPONSIBILITIES
1. Data entry and process duties to support accounts payable, accounts receivable, grants and contracts, and payroll functions. Database maintenance as assigned. 
2. File management responsibilities of vendor, grants and payroll files. This includes handling confidential and otherwise sensitive company documents. 
3. Under direction of the Grants & Contracts, Accounting Manager, process and compose fiscal correspondence/reports in a timely manner. Reports include, but not limited to billings, vendor maintenance, and business property taxes by site, fiscal deadlines, and  various internal and external requests. 
4. Create and modify documents using Microsoft Office applications. 
5. Provide and support, under the supervision of the Grants & Contracts, Accounting Manager for annual audit schedules and for various funding source site visits. 
6. Provide fiscal support for ledger reconciliation as needed.
7. Maintain the appearance and general organization of the office area.
8. Support department as needed with administrative duties in the absence of an accounting 
assistant. (Coping, scanning, ordering, scheduling, and planning of events.)
9. Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. 
10. Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches. 
11. Works extremely well under pressure to meet multiple and often competing deadlines. 
12. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.
13. Weekly Accounts Payable process: review and approve agency requisitions, supporting documentation, authorizations and proper use of ledger. 
14. Create and maintain a weekly Accounts Payable invoicing batch. Assist in weekly AP check run.
15. Keep accurate records of outgoing (AP) payments in archive systems.
16. Deposit incoming checks into appropriate bank accounts. 
17. Account for and keep accurate records in MIP and archive systems, of receivables made by check and ACH. Ensure that processed receivables are applied to the appropriate ledger. 
18. Produce timely monthly/quarterly invoices and vouchers for Grants and Contracts.
19. Under direction of the Grants and Contracts, Accounting Manager ensure that fiscal compliance is met on contracts. 
20. Follow up with appropriate persons as needed to ensure accuracy of all responsibilities 
detailed in above duties. (1 through 19)
21. Other duties as assigned by Supervisor.

Qualifications

MINIMUM QUALIFICATIONS
1. Must be able to pass both Accounting and Computer proficiency tests.
2. Bachelor's degree is required.
3. Competent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. Experience with Accounting Software Abila/MIP Systems strongly preferred. 
4. Experience with web based time, attendance, staff training, and development system strongly preferred. 
5. Problem solving-identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
6. Customer Service-manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service.
7. Oral and written communication- speaks clearly and persuasively in positive or negative situations.
8. Completes written notes and other formal communications skillfully and professionally.
9. Planning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
10. Ability to adapt to changes in the work environment
11. Manages competing demands and is able to deal with frequent change, delays or unexpected events.
12. Employee Safety: Safely performs all duties; follows required protective protocols to ensure personal safety as well the safety of others.
13. Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. 
14. HIPAA: Keep all protected health information (PHI) confidential and abide by HIPAA policies for the release and disclosure of any PHI. Will report unauthorized use of disclosure of PHI immediately, to supervisor or HIPAA security officer. 

WORKING CONDITIONS AND ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to both an inside/outside environment and may be exposed to the burning of traditional medicines.

Benefits: Native American Health Center (NAHC) considers our employees to be our most valuable resource and  offers an excellent benefit package: competitive salaries, personal time off (PTO) or sick/vacation leave program, and an employer contribution 403(b) retirement plan to full-time regular status employees. We also provide medical, vision, dental, flexible spending, group term and voluntary life insurance coverage for employees and their dependents—with a percentage of employee contribution for dependent medical premiums.
Notice Applicants: Please be advised a post job offer, pre-employment Physical, TB test and Vaccination Clearance are required as a condition of employment. Vaccination Levels: 0 – Limited - require only TB, Physical & Seasonal Flu; 1 – Full Panel with exposure of Blood Borne Pathogens – requires, Measles, Mumps, Rubella, TDAP, Varicella, Hepatitis B, TB, Physical & Season Flu; 2 – Full panel no exposure of Blood Borne Pathogens – requires Measles, Mumps, Rubella, TDAP, Varicella, TB, Physical & Seasonal Flu. Additionally, you may be asked to get a Department of Justice Fingerprinting and/or Federal, State, County criminal background check clearance as a contingency for an offer of employment. Criminal clearances are obtained to protect the welfare and safety of clients receiving services at NAHC.

Equal Opportunity Employer: Within the scope of Indian Preference, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin or other non-merit factors.
Age Discrimination in Employment Act (ADEA): Native American Health Center abides by the mandates of the ADEA (protecting individuals 40 years and older) and considers age a non-merit factor in all employment decisions and considerations.
Americans with Disabilities Act (ADA): Native American Health Center abides by the mandates of the ADA and considers disability a non-merit factor in all any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities