Marketing and Events Coordinator chez Judi's House

Description

POSITION SUMMARY

The Marketing and Events Coordinator is responsible for the planning, coordination, and execution of Judi’s House fundraising and cultivation events, including small- and large-scale events ranging from 2 to 700 guests and accounting for more than $1M in annual revenue. This role also leads the creation and distribution of the monthly newsletter and collaborates on social media strategy and content. The ideal candidate is a creative, detail-oriented project manager with strong writing and design skills and a passion for mission-driven work.

ESSENTIAL DUTIES/RESPONSIBILITIES

Event Planning & Coordination

· Lead planning and execution of all fundraising and cultivation events, including timelines, logistics, budget, vender coordination, and day-of support. 

· Manage guest lists, RSVPs, seating charts, and event communications with support from Development Assistant.

· Coordinate video production for events, including timelines and content needs. 

· Write scripts and talking points in collaboration with key stakeholders. 

· Develop and manage the event run of show, ensuring all elements are timed and executed smoothly.

· Collaborate with internal teams and external partners to ensure seamless event execution. 

· Coordinate post-event follow-up, including budget tracking and reporting. 

· Create and distribute event-related collateral materials (print and digital).

Marketing & Communications

· Write, design, and distribute development-related emails including monthly newsletter, volunteer communications, event emails, etc. 

· Collaborate with Marketing & Communications Specialist to co-manage social media accounts and develop content calendars and strategy. 

· Monitor social media channels, respond to inquiries, and troubleshoot issues. 

· Assist with the creation and editing of marketing materials, including flyers, invitations, signage, and digital assets. 

· Ensure brand consistency across all communications platforms. 

Project Management & Collaboration

· Maintain project timelines and task lists for events and marketing initiatives.

· Coordinate with internal departments to gather content and ensure alignment with organizational priorities.

· Track performance metrics for events and digital communications. 

General Responsibilities

· Attend team and organizational meetings, activities, and events as required.

· Collaborate with JH/JAG staff and contribute to a positive, mission-driven work culture.

· Provide backup reception coverage on a routine basis.

· Perform other duties as assigned.

· Commitment to JH/JAG’s mission and core values.

Benefits

· Company sponsored medical and dental plans

· Company contribution to HSA for some plans

· Optional 401K with 3% match

· Paid time off, sick, professional development, and holiday time

· Paid lunch hour

· Positive, inclusive workplace

· Flexible schedule

Requirements

Education & Experience

· Bachelor's degree in marketing, communications, event management or other related field preferred.

· 2-4 years of experience in event coordination, marketing, or nonprofit communications.

Knowledge & Skills

· Strong writing, editing, and proofreading skills. 

· Proficiency in Microsoft Office Suite, Adobe Creative Cloud, and Canva. 

· Experience with social media platforms and content strategy.

· Familiarity with project management tools (e.g. Monday.com) and donor relationship management systems a plus. 

· Excellent organizational and time management skills. 

· Ability to work independently and collaboratively in a fast-paced environment. 

· Customer service mindset with a professional and friendly demeanor. 

Work Environment & Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 25 pounds at a time.

· Valid driver’s license and automobile insurance.

Work Environment

This is a full-time, onsite position. Occasional evening or weekend hours may be required for events. Working in the office, employees can expect to stay closely connected to the mission, work in a bright new facility where Judi’s House hosts many of its programs, and interface with a supportive and collaborative team of colleagues.