Licensing & Compliance Assistant (Hospitality) chez Five Iron Golf NYC LLC

Description

Location: Remote (U.S.) or NYC Hybrid (3 days in office)
Department: Legal
Reports to: Chief Legal Officer
Classification: Non-exempt, hourly (OT-eligible)
Schedule: Part-time (20-30 hrs/week)

About the Role

Backed by Callaway Golf and Danny Meyer’s Enlightened Hospitality Investments, Five Iron blends world-class technology with hospitality-driven service across its sports bars, restaurants, and entertainment venues. With 35 locations open and more than 50 in the pipeline worldwide, the brand is expanding its reach while remaining rooted in innovation, inclusivity, and community connection.

Five Iron Golf is hiring a detail-oriented Licensing & Compliance Assistant with a hospitality bent to apply for, track, and renew our operating licenses and permits across multiple jurisdictions. You’ll be the CLO’s right hand on day-to-day compliance operations- owning calendars, filings, and agency follow-ups - so our venues open on time and stay in good standing.

Scope note: This role focuses on operational licenses/permits (e.g., liquor, food/health, general business). No building permits or construction approvals.

Key Responsibilities:

Licensing & Permits

• Prepare, submit, and track liquor licenses, food/health permits, and business licenses (initials, transfers, renewals, amendments).
• Coordinate fingerprints, notices, postings, newspaper publications, local board/community approvals, and COI/lease exhibit pulls.
• Liaise with state/city agencies (e.g., SLA/ABC boards, DOH/Health Depts., city clerks), responding to deficiencies quickly.
• Communicate with locations regarding permit/license inventory, mail, renewals, violations, etc.
  

Entity & Tax Registrations

• Form and maintain LLCs; obtain and track EINs, registered agent appointments, and annual/biennial reports.
• Prepare/submit state & local tax registrations (sales/use, personal property tax, commercial activity tax/gross receipts, business privilege, etc.).
• Maintain a clean, current entity and license source-of-truth (numbers, expirations, fees, logins).
  

Compliance Operations

• Own a master renewal calendar with proactive reminders and checklists; achieve zero-lapse renewals.
• Standardize packets (forms, affidavits, floor plans, menus, leases), and keep templates updated by jurisdiction.
• Track fees, receipts, and approvals; partner with Accounting on payments and recordkeeping.
  

Cross-Functional Support

• Work with Operations, Expansion/Real Estate, Events, and GMs on opening/transfer timelines and required documents.
• Draft simple cover letters, affidavits, and agency correspondence for CLO review.
• Support due diligence lists for new locations, acquisitions, investments, and corporate restructurings.
• Support insurance renewals; work with insurance brokers on COIs etc.
  

Qualifications:

• 1–3 years in hospitality licensing, business licensing, or legal/admin work with government filings (multi-state a plus).
• Strong organization and follow-through: you live in trackers, checklists, and calendars.
• Comfortable navigating state/city portals, reading agency instructions, calling agencies in a professional manner as needed.
• Proficient with Google Workspace (Docs, Sheets, Drive), Adobe, and e-signature tools; ability to learn other programs used by the business (e.g., Asana).
• Clear, concise communicator; calm under deadline pressure.
  

Nice to Have:

• Direct experience with liquor licensing (SLA/ABC), DOH/health permits, or community board processes.
• Prior paralegal training/certificate; law-firm/in-house experience; admin experience.
• Experience with entity databases (e.g., Harbor, Carta folders, or equivalent), Asana/Smartsheet, and basic PDF markup.
  

Success Looks Like (KPIs)

• 100% on-time renewals; 0 lapses in licensure.
• All new sites licensed per opening timeline.
• Agency deficiency responses within 2–3 business days.
• Responses via email or Asana within 2 business days.
• Clean, current repository of licenses, entities, and tax accounts.
  

Benefits (*applies to full-time employees):

• Health, Dental, and Vision insurance*
• Long and Short Term Disability*
• Accident and Critical Illness Insurance*
• 401K *

Job Type: Full-Time, Exempt

Pay: $28.00–$32.00 (non-exempt; OT-eligible)

Work Model:

• Remote (U.S.); occasional travel or in-person agency visits if near a relevant jurisdiction.
• NYC hybrid option (3 days in office) for local candidates.

Five Iron Golf is committed to celebrating diversity and creating an inclusive environment for employees of all backgrounds. Five Iron Golf provides Equal Employment Opportunity to everyone and complies with all applicable Federal, State and Local laws governing nondiscrimination in all locations. Five Iron Golf will consider all requests for reasonable accommodations as required.