Infinite Campus and Enrollment Data Contractor 2025 chez Crossroads Charter Schools

Job Description: Infinite Campus and Enrollment Data Coordinator

Direct Supervisor: Central Office Lead or designee

School Summary:

At Crossroads Charter Schools, we…

• Develop school environments where all students are actively and meaningfully engaged in rigorous instruction and authentic learning tasks.
  
• Interrupt the “school to prison pipeline” – policies and practices that are directly and indirectly pushing the most at risk students out of school and on a pathway to the juvenile and criminal justice systems.
• Engage families as partners in meaningful ways.
• Build the capacity of diverse teams that are more reflective of our students.
• Nurture an open, collaborative, and trusting environment because the work is enormous, deeply personal, emotional and often difficult. 
• Engage in on-going job embedded professional development through co-teaching and co-planning

Position Summary:

This job involves managing and supporting the student information system by entering, analyzing, and reporting on student data, ensuring data accuracy, and assisting users. These roles require technical skills, including knowledge of student accounting procedures and often SQL, along with strong communication to support administrators, teachers, and staff. Responsibilities include data entry, report generation, user training, system administration, and ensuring compliance with regulations like FERPA. 

This job will also serve as the student Enrollment Coordinator while the Enrollment Coordinator is on leave. 

The Enrollment manages and maintains student enrollment records and ensures the accuracy and integrity of enrollment data.

This is a contract position.

Please provide a cover letter and resume. 

Position Responsibilities:

Infinite Campus Role:

• Data management and accuracy:  Enter, manage, clean up data and ensure the accuracy and integrity of student data, including demographics, schedules, transportation/bus routes, attendance, grades, and disciplinary incidents. 

Enrollment Coordinator:

• 
  Registration Management:Entering and verifying new and returning student data, including processing registrations.Enrollment & Withdrawal Tracking:Maintaining current enrollment counts and transfer/withdrawal data.Data & Team Support:Providing accurate enrollment and attendance data internally and participating in related meetings.
• Records Processing:Extracting and providing elementary student records for families and other schools, and uploading new student academic records when received.
• Record Management:Ensuring all student records are complete and up-to-date, including verifying addresses, proof of residency, and required elementary academic documentation.

• Perform other duties and responsibilities as assigned by their supervisor. 

Skills and Qualifications:

• Positive and outgoing nature; outstanding interpersonal skills and ability to build relationships with various cultures and communities. Knowledge and cultural competence of local parent and student community.
• Spanish language proficiency strongly preferred
• Excellent written and verbal communication skills.
• Meticulous attention to detail and passion for well-run processes.
• Excellent work ethic, positive attitude, flexibility and willingness to perform tasks assigned.
• Demonstrated proficiency with Microsoft Excel
• Flexibility to work evenings and weekends.
• Demonstrates ethical behavior and confidentiality of information about students in the school environment and community.
• Must pass an extensive background check and drug screening.
• Excellent teamwork skills and an ability to collaborate closely with colleagues and partners to identify challenges and to design and implement solutions.
• Must pass extensive background checks.
  

• Technical:  Proficiency with the Infinite Campus system, strong data entry skills, and familiarity with student information systems. SQL knowledge is often required for backend or specialized roles. 
  
  
• Analytical:  Ability to analyze data, identify issues, and interpret information to support decision-making. 
  
  
• Communication:  Strong verbal and written communication skills to interact with a wide range of stakeholders, including teachers, administrators, and parents. 
  
  
• Organizational:  Detail-oriented and self-motivated with the ability to work independently or as part of a team. 
  
  
• Compliance:  Understanding of and adherence to data privacy regulations, such as FERPA, and other local/state data requirements. 

Education and Experience:

• Bachelor's degree preferred in marketing, business, communications or related field and/or other courses relevant to the job description.
• Experience working in schools or other social service providers, and a familiarity with public education in Kansas City is preferred.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds.  Job requires the employee occasionally to stoop, kneel, crouch.  Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus. 

COMMUNICATION: Maintains communication with teachers, other school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Provides health services, information, and counseling in an effective and positive manner to enhance the health and wellness of the school community.

Completes accident/incident reports for students/staff.

Compiles data for statistical purposes.

Maintains confidentiality regarding educational records.

ORGANIZATION: Must be able to organize lesson plans in a manner understandable to students/parents.  Maintains a daily log of school/staff visits and documentation.                                             

Maintains the daily environment of the health office facility and supplies.                         

Utilizes existing technology effectively in the performance of duties.                                  

Performs other related work as required.    

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:  Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations.  Ability to write reports, general curriculum and learning theories, correspondence, and protocols.  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee will occasionally be required to escort students on field trips and must be able to walk.  The employee must occasionally lift and/or move up to 20 pounds.  The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair, or moving/rearranging furniture.  While performing the duties of the job the employee occasionally may visit a child’s home.  Specific vision abilities required by this job include close vision, distance vision, and depth perception. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually loud and is a standard acceptable level for this environment. Is directly responsible for students’ safety, work output and well-being.

OTHER SKILLS and ABILITIES: Ability to apply knowledge of current research and theory to instructional programs; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students.  Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

All applicants must apply on the Crossroads website at:  http://www.crossroadsschoolskc.org/careers

Key Working Relationships in Addition to Supervisor:

Teachers, Students, Parents, Volunteers, Office Staff, Support Staff, Assistant Principals, Principals, District Leadership Team, Central Office Team