Project Accountant/Coordinator chez Redmond Construction

Why Redmond?

We’re a high-integrity general contractor driven by a passion for transforming spaces and providing top tier service to our clients. Named one of Crain’s Best Places to Work four years running, our team is made up of collaborative, hardworking professionals who are experts in complex, high-stakes projects across corporate interiors, landlord redevelopment, hospitality, and science and technology sectors. Redmond is committed to a culture of teamwork and collaboration. Team members at all levels contribute, regardless of role or function, to support one another and ensure successful outcomes on every project.

Our vision is to be the strongest pound-for-pound general contractor by delivering the most value and exceeding expectations. We’re deeply committed to elevating diverse voices and championing the advancement of women and underrepresented professionals in the construction industry. We’re not just building spaces; we are building a more inclusive, innovative future.

What We Need:

This role is responsible for all aspects of construction project accounting and coordination with a focus on creating pay application packages, collecting lien waivers, reconciling project financials, creating project financial reports, reviewing and classifying vendor payments, and monitoring cash flow requirements on a project-by-project basis, and supporting the Project Managers and Engineers by managing project documentation and contracts. The ideal candidate brings strong accounting skills, construction industry experience, and the ability to collaborate with project teams, trade vendors, and finance.

What You'll Do:

• Maintain project-related records and effectively communicate with Project Managers and support staff regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
• Prepare, request, and maintain waivers, affidavits, and collections for assigned projects
• Assist Project Manager in reviewing and reconciling all project-related expenses, including identifying invoice discrepancies and ensuring all billable costs are accurately captured and invoiced to the client
• Monitor and update project projections weekly with Project Managers
• Support Project Managers in drafting and issuing subcontractor payment applications, change orders, and financial reconciliations
• Review and maintain time sheets, invoices, expenses, and project related assets
• Create all project-related billings to customers
• Communicate with customer regarding any requests or unpaid contract billings
• Compile information for internal and external auditors
• Collaboration with Project team members and trade vendors to produce timely, accurate billings
• Close out project accounts upon project completion
• Timely execution of contract documents, close out documents, and other document management as requested by Project team
• Support continuous improvement by contributing to process enhancements, special projects, and cross-functional initiatives as needed
• Set up project folders and template documents to support project team organization and consistency
• Assist with permit applications and processing as needed throughout the project lifecycle
• Manage the Certificate of Insurance (COI) process for Redmond, subcontractors, vendors, and the Risk Transfer team in Denver
• Issue Notice to Proceed (NTP) documents to trade partners in a timely manner
• Create trade partner commitments and route for approval using DocuSign
• Coordinate the trade partner reconciliation process, including distributing, tracking, and filing completed forms
• Facilitate new vendor setup by entering data into the Master Subcontractor Agreement (MSA) tracking sheet and coordinating with Operations for modified MSA documents as needed
• Prepare and distribute Master Service Agreements to stakeholders for execution
• Oversee project closeout process by collecting required documentation, sharing with stakeholders, and filing appropriately
• Conduct on-site 3D scans to capture project visuals as requested

What You'll Bring:

• Detailed knowledge of project accounting practices and change order documents
• 3-5+ years A/E/C industry experience, accounting preferred
• Familiarity with AIA contract and pay application documents
• Timeliness of invoicing/AR, waiver and affidavit submissions
• Ability to identify invoice discrepancies and reconcile expenses accurately and efficiently
• Responsive to communication and proactive about outreach to teams and vendors
• Continuously contribute to process improvement 
• Strong attention to detail and data entry accuracy
• Procore or similar PM systems a plus
• NetSuite or similar ERP systems a plus

Compensation & Benefits: 

Competitive salary and industry-leading benefits package, including:

• Gold PPO Health Insurance
• 401k Plan
• Unlimited Flex PTO
• Commuter Benefits,
• Paid Family Leave
• Professional Development
• Volunteer Time Off

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected under applicable law.