Project Assistant - Office Management (6-month FTC) chez Oaknorth.ai

The office management team at OakNorth is dedicated to creating a professional, welcoming, and efficiently run workplace environment. In this six-month fixed term contract, you will be providing essential support to ensure the success of our 2nd floor refurbishment, whilst also enabling the team to embed stronger processes and elevate the front-of-house experience for colleagues and guests.

Key responsibilities:

Facilities Maintenance: Assist the Office Manager in maintaining office equipment, furniture and general infrastructure.

Conduct regular checks of office and communal areas to identify maintenance issues

Liaise with external contractors for repairs, cleaning, and other facility services

Monitor and report faults in heating, space planning, and office layout adjustments

Health & Safety: Support the Office Manager in ensuring compliance with health and safety regulations

Help with the planning and execution of the office refurbishment

Office Operations: Cover the office manager tasks when the Office Manager is on leave

Provide reception desk cover and work as part of the facilities team, supporting where necessary

Support the guest experience, welcoming visitors and ensuring a seamless experience

Manage incoming and outgoing mail and deliveries

Ensure meeting rooms, kitchens and rest areas are properly stocked and tidy

Maintain inventory of office supplies and reorder as needed

Requirements:

Highly organised and detail orientated with an ability to juggle multiple tasks and prioritise accordingly  

A friendly, and professional demeanour, able to work cross-culturally and remain calm under pressure Strong organisational and multitasking skills

Familiar with office facilities and basic H&S procedures

flexible team player and happy to jump into different tasks

Available to start immediately

Benefits & Perks

25 days holiday

Personalized benefits – opt-in to what matters to you

Subsidised Private Medical Insurance with Bupa

Enhanced maternity and paternity leave

Wellbeing and social events

Support causes that matter to you – Volunteering time off

Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)

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