Fiscal and Bond Accountant chez Oregon City School District 62

Position Summary

In collaboration with the Bond Program Director, this position maintains control of all aspects of project accounting and reporting for the District’s 2024 Bond Program. In collaboration with the Fiscal Services Supervisor, this position manages the Bond reporting for the Comprehensive Annual Financial Report and the reconciliation of all Fixed Assets. The Fiscal and Bond Accountant will manage Banking and Accounts Payable/Receivable for all aspects of the Bond Program. This position also provides a minimum of 8 hrs/week general support to the fiscal department.

Since the Fiscal and Bond Accountant serves both the Fiscal Department and the Bond Office, effective communication, collaboration, organization, and compliance with state and federal regulations are essential to this position. Considerable independent judgment will be exercised.

Essential Functions

1. Responsible for all aspects of project accounting for the Bond Program.
    a. Balances and reconciles bank accounts and prepares reports; reconciles to the general ledger.
    b. Manages outstanding checks.
    c. Prepares year-end and monthly journal entries and work papers, as needed.
    d. Maintains fixed asset accounting inventory and reconciliations for Comprehensive Annual Financial Report (CAFR).
    e. Assists with external audit and CAFR preparation.
    f. Maintains chart of accounts for bond projects in the District’s computerized financial management system.
    g. Inputs journal entries for approval.
2. Develops and maintains all reporting for the Bond Program, which may involve the preparation of complex spreadsheets to calculate and analyze financial data.
3. Enters purchase requisitions for Bond projects, maintains contract records, and works with vendors and project managers to obtain required documents for contracts (W-9s and Certificates of Insurance).
4. Assists with vendor relations and assigned construction project managers to ensure billing compliance. Reviews contracts and change orders as necessary.
5. Works with Accounts Payable to check Bond invoices for correct billing and sends invoices in a timely manner for payment. Obtains Bond Office authority to make payments.
6. Provides general accounting support to the fiscal department, as directed by supervisor.
7. Monitors storage of financial records, following the District’s record retention policies.
8. May be asked to deliver Bond reporting to the School Board and/or Bond Committees at the discretion of supervisors and the Superintendent.
9. Maintains regular attendance and punctuality.
10. Performs other related duties as assigned.

Knowledge, Skills, and Abilities

1. Ability to exercise some independent judgment while adhering to prescribed policies and procedures and perform the essential functions of the position with minimal supervision.
2. Ability to follow oral and written directions, and to prioritize tasks to meet deadlines while maintaining a high degree of accuracy and attention to detail.
3. Ability to establish and maintain effective professional relationships and work in partnership with supervisors, other staff, students, and the general public.
4. Ability to work effectively with and respond to people from diverse cultures and backgrounds.
5. Ability to communicate effectively in person, by telephone, by email, and in writing.
6. Ability to demonstrate professionalism in dress, speech and manner appropriate to the assignment and work setting.
7. Ability to use current technological tools to create reports and presentations.
8. Ability to maintain confidentiality of secure information and privacy at all times.
9. Ability to follow district policies and procedures at all times.

Minimum Qualifications

1. Bachelor’s Degree in accounting/finance, business administration, or related field. Continuing education with years of experience will be considered in lieu of a degree.
2. Two years of professional accounting experience, preferably in governmental fund accounting.
3. Knowledge of laws, rules, procedures and policies related to expenditure and accounting for school funds.
4. Demonstrated leadership and/or management skills.
5. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
6. Successful completion of criminal history records check, as required by law.

Preferred Qualifications

1. Successful supervisory experience.
2. Experience with grant management.
3. Certified Public Accountant or CPA candidate.
4. Strong lens on educational equity and serving the needs of diverse students.

NUMBER OF HOURS PER DAY: 8.0 HOURS PER DAY

NUMBER OF DAYS WORKED PER SCHOOL YEAR: 260 DAYS PER YEAR (FULL-TIME, FULL YEAR)

HOURLY RATE OF PAY: $24.65 - $34.67 PER HOUR (RANGE 15)

All applicants must apply online at:   https://oregoncity.tedk12.com/hire/index.aspx

Applicants recommended for conditional employment are required to be fingerprinted and have a criminal record check at their own expense (presently $12.50 per employee).

Oregon City School District is an Equal Opportunity Employer. We hire and promote without regard to race, color, religion, sex, sexual orientation, national origin, marital status, age, veteran status, familial status, genetic information, and/or disability of employee, with or without reasonable accommodations, is able to perform the essential functions of the position.