Special Events Coordinator chez MIRACORP INC

Description

Join a company where excellence meets opportunity! At MIRACORP Inc., we don’t just provide federal government contract services, we set the gold standard in quality and reliability. What truly sets us apart? Our people. We believe our employees are the cornerstone of everything we achieve. That’s why we invest in talent, innovation, and leadership, fostering a workplace where your contributions make a real impact. As part of our team, you’ll experience unmatched career development, collaboration, and the chance to be part of something extraordinary.

Position Summary:

The role of the Special Events Coordinator is to provide onsite administrative support for the US General Services Administration (GSA) Lower Manhattan Field Office located in Manhattan, NY.

Essential Functions – Special Events Coordinator

1. Event Coordination: Schedule, plan, and monitor special events for tenants and external vendors at the US Customs House, ensuring all logistics are managed efficiently. Coordinate conference room reservations and on-site requirements.
2. Administrative Support: Provide comprehensive administrative support to the Lower Manhattan Field Office, including handling calls, welcoming visitors, directing inquiries, and assisting with procedural functions. Maintain organized files and ensure proper documentation in accordance with agency policies.
3. Financial and Procurement Assistance: Assist with financial obligations, procurement documentation, and credit card log management. Ensure accurate recordkeeping, verify receipts, and coordinate with the budget analyst to resolve financial issues. Process all Reimbursable Work Authorizations (RWAs) accurately and timely.
4. Access Control and Security: Enroll, issue, and manage HSPD-12 building access cards, entry passes, and monitor card reader systems. Perform Access Control Operator duties at Federal Office Buildings as needed. Ensure secure handling of sensitive information and adherence to agency access policies.
5. Records Management and Reporting: Maintain and archive records, generate daily reports, and manage records databases. Screen and distribute incoming mail according to deadlines and establish follow-up procedures to ensure timely responses.
6. Problem Solving and Independent Work: Independently complete assignments, address issues proactively, and provide solutions to administrative and event-related challenges while maintaining professionalism and confidentiality.
7. Stakeholder Communication: Serve as a primary point of contact for internal staff, executives, and external agencies, ensuring clear communication and resolution of operational and administrative matters.

Qualifications

Qualifications:

• Must be a U.S. Citizen.
• Must be willing to participate in federal background investigation and drug test.
• Must demonstrate relevant experience for the role.
• Must be proficient in Microsoft Office and the Google Suite of products.
• Transparent communicator with superior written and oral communication skills.
• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed; no task is too big or too small for you.
• Excellent problem-solving skills.
• Strong active listening skills.
• Superior organization skills.
• Outstanding attention to detail.

Why Choose MIRACORP?

At MIRACORP, we recognize that our employees are the cornerstone of our success. That’s why we offer an exceptional benefits package from day one, including:

• Paid Time Off (Personal, Vacation, Sick Leave)
• Comprehensive Health Coverage (Medical, Vision, Dental)
• Flexible Spending Account (FSA) Options for healthcare and dependent care
• Short-Term & Long-Term Disability Coverage
• Life Insurance & Accidental Death & Dismemberment Protection
• Employee Wellness Resources & Assistance Programs
• Financial Counseling Programs to support long-term planning
• Commuter Benefits for work-life ease
• 401(k) with 100% immediate employer matching
• Independent, purpose-driven work environment with meaningful impact
• A company that lives its core values, prioritizing integrity, accountability, and excellence

We proudly support veterans and all qualified applicants, ensuring equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Join a team where your expertise is valued, your impact is recognized, and your career can thrive. Come grow with us—because at MIRACORP, your success is our success!