Fleet Management Supervisor chez City of Enid, OK

About the Department

POSITION REPORTS TO:  Public Works Director
POSITIONS SUPERVISED: Fleet Management Personnel
BLS COMPARABLE: 51-1011, First-line Supervisors of Production/Operating Workers 49-1011, First-line Supervisors of Mechanics, Installers, & Repairers
 
LEADERSHIP:  Supervise/manage/direct the selection, training, development, appraisal, and work assignments of personnel.

• Must be 18 years of age or older.
• Subject to post offer, pre-employment drug screen. 
• Successful candidate is subject to a pre-employment criminal background check. 
• As a position directly affecting the safety of others, the employee will be required to comply with all provisions of City of Enid’s substance abuse policy, including random drug and alcohol testing.
• Possession of a valid Oklahoma driver’s license with an acceptable driving record.

 
POSITION PURPOSE: To provide quality support services to city departments through inspection, service, and maintenance to City of Enid vehicles and increase service efficiency through the effective management of warehouse inventory.
 

• Provide oversight for vehicle maintenance division and warehouse operations to ensure department is  safe, secure, efficient, and well maintained.
• Track vehicles, vehicle usage, and fuel usage to ensure efficient use of the fleet. Make recommendations to management on vehicle replacement.
• Maintain the computerized fleet analysis program and the computerized fuel interface system.
• Maintain records of goods ordered, received and distributed.
• Oversee warehouse operations and inventory control.  Implement loss control strategies.
• Supervise and coordinate adequate cross training of employees to include training on safety policies and procedures, ethics, and use of public funds. 
• Develop short and long term goals, deadlines, and processes for efficient vehicle maintenance operations and efficient warehouse operations.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Develop and administer vehicle preventive maintenance and equipment replacement schedules.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Plan, administer, and control budgets for contacts, equipment, and supplies, including bid work.
• Recommend or implement personnel actions such as employee selection, evaluation, and/or disciplinary actions. Provide opportunities for employee training and career development. 
• Prepare, compile, and submit reports on work activities, operations, production, and work-related accidents.
• Keep abreast of new developments in warehouse inventory management; and vehicle maintenance practices and equipment.
• Provide assistance to other departments as needed.
• Perform other duties as required.

• The Warehouse and Fleet Management division runs smoothly and efficiently.
• A preventive maintenance and vehicle replacement plan is in place and appropriately followed.
• Procedures and processes are well maintained, documented, and recorded.  Vehicle maintenance operations meet all regulatory requirements.
• Excellent customer service is provided to other departments.
• Vehicle Maintenance equipment and vehicles are clean and well maintained. Vehicle and equipment repair costs are kept at a minimum.
• Employees are well trained and have appropriate equipment to perform at capacity.
• Assistance and support are provided to other departments as needed.
• Policies and procedures in City of Enid personnel and safety manuals are understood and followed.  Effective supervisory skills are demonstrated.
• Effective working relations exist with City personnel. Management is appropriately informed. 
• The City’s professional reputation is maintained. 

 EDUCATION/EXPERIENCE:
Associate’s Degree (A.A.) or equivalent two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

REQUIRED KNOWLEDGE: 
Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.
Mechanical: Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Computer: Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, graphics, etc.

SKILLS/ABILITIES:

• Prioritize, organize, and delegate assignments.
• Work independently.
• Handle multiple tasks simultaneously.
• Accurate and attentive to detail. 
• Proficient communications and public relations abilities. 
• Ability to assist and support others. 
• Able to operate cell phone, tablet, Microsoft office, Inventory and Fleet Management software, PC, copier, and other basic business machines.

FINGER DEXTERITY: 
Manual dexterity sufficient to work with the fingers.

VISUAL ABILITIES: 
Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH: 
Exerts up to 25 lbs. of force occasionally. Light physical activity performing non-strenuous daily activities of an administrative nature.  Occasional lifting, carrying, reaching, and handling of objects.

LANGUAGE/COMPREHENSION: 
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.  Ability to write information and respond to questions from groups of managers, clients, customers, and the general public. 

REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

MATHEMATICS ABILITY: 
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
 
WORK SCHEDULE/HOURS:
Regular- 8 hour shift, typically 7:00 a.m. to 4:00 p.m., Monday - Friday.
Other – Salaried position requiring occasional attendance at meetings after hours and the ability to respond personally or by phone to address problems that may develop after normal work hours.
 
WORK CONDITIONS:
Outdoor and indoor shop environment.

NOISE LEVEL:
Moderate noise (examples:  business office with computers and printers, light traffic, air tools, compressors, and industrial fans).

OTHER WORK CONDITIONS:
Work near moving mechanical parts.
 
INTERMEDIATE:
6-8 years related experience.
Additional coursework in related field.
Advanced knowledge of operating system and budget process.
Advanced knowledge of safety as pertains to department.
Ability to train subordinates.
ASE Certification in more than one area.
Class A CDL.
Computerized Fleet Analysis Training.
Advanced supervisory skills.
Valid CPR certification.

ADVANCED:
9+ years related experience.
Bachelor's degree in related field.
Advanced knowledge of more than one operating system.
Expert knowledge of safety as pertains to department.
Ability to train in safety areas.
ASE Certification in more than two areas.
Ability to instruct for CDL License.
 
JOB DESCRIPTIONS 

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. 

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations.  I have also received or have been offered a copy of this job description.  

Printed Name__________________________  Date ___/____/____ Signature_______________________________ 

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