Library Collections Management Specialist chez Fgcu

The Library Specialist II provides specialized and advanced library support for the educational and research needs of students, faculty, staff, and other patrons. This position works to ensure access to and steward the lifecycle of the Library's physical and electronic collections.

Job Description

Typical duties may include but are not limited to:

• Provides specialized library support, analysis, and management of acquisitions, cataloging, serials management, database maintenance, and processing.
• Develops and expands workflows in response to new enhancements, and works to enable increased systems automation and data collection.
• Assists with the management of Library e-resources, including entering license data, compiling and archiving quotes, tracking trial timelines, and activating resources.
• Collaborates with team on the renewal of current and addition of new electronic collections to the Library catalog.
• Tests access to new e-resources and investigates full-text access issues to current e-resources. Collaborates with team to solve problems and communicates repairs.
• Maintains physical holdings record in OCLC's WorldCat ensuring data matches the local physical collection in Alma.
• Performs copy cataloging by updating current records, importing new records, and suppressing items no longer held.
• Places orders, processes and posts invoices, and monitors budget for portions of the physical collection.
• Communicates with vendors to resolve routine and complex issues and clams.
• Downloads electronic order confirmation records.
• Trains and supervises student workers.
• Compiles data, creates queries, and quality checks recorded data to ensure accuracy of student worker entries and to maintain the integrity of the physical materials in the catalog.
• Creates, sets-up, and cancels print journal subscriptions, standing orders, and e-resource journal subscriptions.
• Documents collection management procedures. Provides usage reports for physical collections.
• Runs regular reports to remove or suppress lost, missing, or lost in transit materials. Communicates loss to appropriate RSI librarian.
• Provides general guidance, training, and technical assistance to other staff.
• Opens and routes incoming mail, library materials, supplies, and equipment. Notifies recipients upon arrival as needed.
• Maintains displays.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either six years of directly related full-time experience or, as an alternative, a Bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of full-time experience directly related to the job functions.
• Professional full-time library, assessment, or higher education experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Publisher and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's Degree from an accredited institution in an appropriate area of specialization.
• Four years professional full-time library, assessment, or higher education experience.
• Experience in program and/or instructional assessment.
• Experience planning and managing projects in a team environment.
• Graphic design experience.

Knowledge, Skills & Abilities

• Knowledge of bibliographic searching techniques and Library of Congress classification system.
• Knowledge and proficiency with Microsoft Office (Word, Excel, Outlook) applications.
• Strong interpersonal, verbal, and written communications skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Skill in completing assignments accurately and with attention to detail.
• Ability to apply general rules to specific problems to produce answers that make sense.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to adapt quickly to changing situations and environments.
• Ability to prepare financial spreadsheets and manage day to day activities related to the collections budget.
• Ability to understand and follow established processes and procedures.

Pay Grade 15

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