Board Services Coordinator chez Greater Orlando Aviation Authority

POSITION:                 Board Services Coordinator

DEPARTMENT:          Board Services

SALARY:                    Starting @ $66,352.00

LEVEL:                       L23

CLOSING DATE:       Friday, October 31, 2025

We are the Orlando International Airport! The Greater Orlando Aviation Authority (GOAA) operates OIA and the Orlando Executive Airport. Our airport is a world-class facility serving more than 46 million guests each year and growing. Orlando International Airport (OIA) is thelargest airport in Florida, the 7th busiest in the United States and the 7th inthe world ranked by the number of passengers during calendar year 2021according to Airports Council International North America (ACI). The airportserves as a significant transportation resource, catalyst and hub in the Stateof Florida.  

We offer a comprehensive benefit package for full & part-time positions to include first day eligibility for health insurance, life insurance, paid vacation/sick/holiday, and growth opportunities (see details below). 

POSITION SUMMARY:

Provide overall administrative support for the Board Services Department. Assist in the management of the administrative requirements and procedures for the Aviation Authority Board and other GOAA executive-level committees, maintaining compliance with Sunshine Law as required. Provide administrative support to the Senior Manager of Board Services.

MINIMUM REQUIREMENTS:

• Bachelor’s degree and two (2) years related administrative support experience at an executive level or an equivalent combination of education, training, and experience. Knowledge of State Sunshine Law and State Public Records Law preferred. Experience in a municipal and/or county/state governmental agency or in a legal firm with responsible administrative experience highly desired.
• Provide Board meeting support; compile agenda packages, post/advertise Board documentation as required, and forward to Board Members, Aviation Authority Staff, General Counsel, City Attorney, and City Clerk.
• Assist in the Board agenda process, coordinate with internal departments and General Counsel, verifying that all documents include the correct recommendation and language, required approvals are requested and received, and necessary backup is provided. Research historical information for previous authorizations or actions as needed.
• Provide coverage during absences of the Senior Manager, including leading meeting preparations and responding to board member needs.
• Assist in tracking board member terms, appointments, and compliance with ethics and training requirements.
• Complex recordkeeping responsibilities, including attesting and notarizing documents as needed, records of Board activities, resolutions, and official documents
• Perform Recording Secretary tasks, to include but not limited to; schedule meetings, prepare and distribute agenda packages, transcribe, compose, and distribute meeting minutes, and follow up on action items for the next meeting. Serve as a backup for Sunshine meetings (Board, Finance, Commercial Properties Development Committee and Compensation Committee).
• Draft written correspondence as assigned.
• Assist with Board workshops/special projects/assignments/reports/events/special sessions as assigned. May include organizing complex data, designing spreadsheets, PowerPoint presentations, event planning, etc. Often requires compiling and evaluating data from multiple sources into presentations or reports, researching information using independence regarding sources.
• Coordinate travel schedules and arrangements; reconcile, prepare and submit complex expense reports, including international travel for the Senior Manager and Chief Administrative Officer (CAO).
• Serves as backup for travel arrangements and submitting complex expense reports, including international travel for Chief Executive Officer, Chief, Administrative Officer, and other Chief-level staff members.
• Serve as a backup to the External Affairs Specialist and assist other Executive staff as needed.
• Assist with coordinating and facilitating periodic training to the GOAA Staff on pre- and post-Board meetings procedures and processes.
• Review and process all invoices for Executive Administration
• Coordinate logistics including venue setup, AV needs, catering, and security clearance for board members.
• Ensure adherence to bylaws, policies, and procedures governing board operations.
• Valid Florida driver’s license
• State of Florida Notary Public at time of hire or must be obtained within 90 days of hire/promotion

BENEFITS:

The Greater Orlando Aviation Authority offers a comprehensive benefits package.

• Paid Vacation, Holidays, Sick and Personal Leave Days
• Retirement Plan with Company Match
• Health, Dental and Vision Insurance
• Wellness Programs
• Short Term Disability Plan, Long Term Disability Plan and Life Insurance
• Education Reimbursement (Full-time Employees Only)
• Hybrid Work Schedule (for applicable positions) 
• Shift Differential (for applicable positions) 2nd Shift - $0.85 per hour & 3rd Shift - $1.00 per hour