Registrar chez Tcsedsystem

Job Description:

KHSU-KansasCOM is currently recruiting for a Registrar to join the Student Affairs and Services team. The Registrar serves as the primary leader for the KHSU-KansasCOM’s Office of the Registrar and reports to the Senior Associate Dean of Student Affairs.  This position directs the day-to-day management of the office including processes regarding compliance in policy and regulatory entities in enrollment verification, academic records and institutional data needs.

Academic Record Responsibilities- Creates, executes and maintains processes regarding student academic records including processing of grades, student records release, and student data accuracy and integrity within the student management system. Communicates with students, faculty, and other internal/external constituencies in a timely, supportive, empathetic manner adhering to processes and policies regarding the dissemination of information on advisor partnerships, academic status, documentation, and reporting

• Serves as KHSU’s primary expert on student record privacy and compliance.
• Provides training and updates to the KansasCOM community on student record privacy laws and regulations.
• Develops and implements all systems designed to insure the privacy of all student educational records consistent with all Family Educational Records Privacy Act (FERPA) laws and regulations. 

Duties and Responsibilities:

• Directs the day-to-day management of the department including department budget, the hiring and development of department staff and other resources
• Responsible for the management of student enrollment verification processes in compliance of all organization and regulatory policies.
• Oversees and/or has ownership of the production of various student related publications including academic calendar, catalog, and Student Handbook.
• Serves as the liaison to administer academic university policies and ensure compliance with governmental and/or regulatory entities.
  • Develops, recommends, and implements policies (identifying needs, making revisions, producing changes, disseminating information, etc.).
  • Serves as liaison with governmental and regulatory offices (attending meetings, participating in conference calls, evaluating data, monitoring communication for compliance, effecting change, producing reports, etc.).
  • Provides leadership, trainings, and oversight within the Registrar’s office that underscores the highest levels of customer service and care. 

• Oversees the accuracy, integrity, and delivery of institutional data.
  • Serves as a “super user” of the KHSU student information database.
  • Provides oversight and guidance in how to best use KHSU’s student information database to deliver data throughout campus with efficiency, accuracy, and integrity. 
  • Leads KHSU’s efforts to digitalize all student academic records. 

• Administers the University’s Student Health Insurance Plan, student health insurance verification process and ensuring compliance with accreditation standards. 

• Contributes to team effort by performing other duties as needed/assigned.

Knowledge, Skills, and Abilities:

• Excellent written and verbal communications skills. 
• Organized, detail oriented, and have initiative to follow through to completion. 
• Highly self-motivated, disciplined, and team oriented.
• Must possess excellent interpersonal skills and the ability to effectively and diplomatically interact with all KansasCOM constituents.

Demonstrated ability to work independently, lead staff to optimal levels of productivity, and balance multiple projects in stressful situations,

while meeting deadlines and maintaining positive relations. 

Must have the ability to analyze a situation, provide one-on-one feedback, and effectively handle and resolve problems. 

Qualifications:

• Master’s degree in Student Services, Educational Administration, or related degree preferred.
• Minimum of five years of experience in a leadership position in records retention or academic student services required. 
• Demonstrated knowledge/skill of database programs, student information systems, PCs, and networks.
• Demonstrated knowledge of all laws, policies, and procedures related to student academic records, the admissions process, and student rights essential. 

Working Conditions:

Normal office environment. 

Supervisory Responsibilities:

Either directly or indirectly supervises all personnel within the Office of the Registrar.  Will work with the Student Affairs Leadership Team as a key leadership position in the department

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Kansas Health Science University is an Equal Opportunity Employer.

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