Director, Disbursements chez Georgia State University

Director, Disbursements

Office of Disbursements

Georgia State University

Georgia State University is a vibrant community in the heart of Atlanta. At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve!

Georgia State University is seeking to hire a Director, Disbursements within the Office of Disbursements. The Office of Disbursements (Accounts Payable) serves the university community in a professional and knowledgeable manner. Our mission is to support and assist the university in meeting its operational needs by disbursing payments to vendors and reimbursements to employees in a responsible and timely manner, while ensuring compliance with the requirements established by Federal regulations, State laws, and University policies and procedures.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment. 
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting. 

DUTIES AND RESPONSIBILITIES INCLUDE:

• Direct Disbursements staff in the processing and payment of all University liabilities. Responsible for establishing policies and procedures to ensure compliance with all applicable rules and regulations, including University policy, Dept of Treasury regulations (IRS), and State of Georgia policies.
• Responsible for timely disbursements of payments to all vendors, including outside vendors, faculty/staff, and students. Monitor Disbursements and develop recommendations to improve efficiency and effectiveness, and the delivery of customer service. Monitor and strengthen internal controls.
• Serve as primary liaison to administrative officers and college finance officers regarding payments and encumbrances. Provide guidance, training, and documentation for the University concerning appropriate accounting treatment of transactions. Recommend and develop policy for new and developing business issues. 
• Coordinate and oversee monthly, quarterly, and annual reporting for Disbursements, including: Account Reconciliation, Vendor statement reconciliation, Travel Continuous Audit Reporting, Asset reporting, Retainage reporting, IRS1099 Reporting, IRS1042S Reporting, and Fiscal Year End accounting.
• Responsible for the Disbursement Unit's budget, personnel actions, and formulating performance expectations and evaluations, including measurement standards.
• Work closely with the Spectrum Office to implement and modify add-on systems designed to assist in the payment/record keeping of transaction (PantherMart). Create or request queries to extract data to ensure meaningful analysis of data.
• Other duties as assigned

Minimum Requirements:

• Bachelor’s degree in a related field such as Accounting/Finance or Policy Studies and six years of supervisory/management experience or a combination of training and experience.

Preferred Requirements:

• Proven ability to develop, evaluate, and implement policies and procedures
• Experience training new and existing users on policy and procedures
• Experience in higher education accounting
• Ability to multi-task and work under strict timelines
• Excellent written and verbal communication skills

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter

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