Payroll Specialist chez Spotify

We’re looking for a Payroll Analyst who is detail-oriented, collaborative, and eager to make an impact. In this role, you’ll help ensure every team member across North America is paid accurately and on time. You’ll support the day-to-day flow of payroll data, support tax reporting and compliance, and partner closely with HR, Finance, and external vendors to keep our processes running smoothly.You’ll bring strong analytical and problem-solving skills, along with experience using Workday and ADP SmartCompliance. You’ll take ownership of payroll accuracy and process improvement, using your curiosity and initiative to spot patterns, resolve issues, and help us work smarter through automation.This role is ideal for someone who enjoys both detail and collaboration—someone who can dive into data while also building trusted relationships across teams. If you’re looking for an opportunity to grow your career in payroll within a supportive, fast-paced environment, we’d love to hear from you.

What You’ll Do

Ensure timely and accurate end-to-end payroll processing (semi-monthly and off-cycle) for North America

Process daily equity transactions, including RSU vesting and NSO exercises, using E*Trade reporting

Assist with monthly, quarterly, and annual payroll tax reconciliations and filings (federal, state, and local), including forms 941, 940, W-2, and T4

Maintain and document standard operating procedures for payroll processes

Validate payroll controls and escalate discrepancies or exceptions to management

Collaborate with HR, Benefits, Finance, Engineering, and external vendors (e.g., third-party payroll providers)

Provide excellent communication with employees and partners on payroll policies, deductions, and tax queries

Audit benefit data integrations between Workday and vendor systems to ensure accuracy

Review payroll results and reports to identify errors, anomalies, or exceptions

Participate in special projects, user acceptance testing (UAT), and ad hoc analyses as needed 

Who You Are

Minimum of 3+ years of relevant payroll experience

Knowledgeable in payroll tax compliance and multi-state payroll processes

Proficient in Workday and ADP SmartCompliance

Strong analytical, problem-solving, and reconciliation skills

Strong Excel skills (VLOOKUP, pivot tables, formulas)

High integrity and ability to maintain confidentiality

Proactive, adaptable, and hands-on with a strong work ethic and a “can-do” approach

Diligent individual with a focus on automation and continual improvement

Able to work independently and collaboratively within a team

Bachelor’s degree in Business Administration, Accounting, or Finance 

Where You'll Be

This role is based in New York, NY

We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come into the office 2-3 days per week.

Working hours? We operate within the EST zone for collaboration.

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