Accounts Payable Specialist - Inventory chez THE SHADE STORE

Description

Position: Accounts Payable Specialist - Inventory

Location: Port Chester, NY

Reports to: Accounting Supervisor

ABOUT THE SHADE STORE®

At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years.  We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation.  We are always looking for friendly, passionate people to help us deliver the finest custom window treatment experience to our customers.  Our team is growing and expanding, and there has never been a more exciting time to be part of it.

THE POSITION: Accounts Payable Specialist - Inventory

The Accounts Payable Specialist – Inventory is responsible for processing and reconciling all inventory-related invoices in a high-volume, fast-paced environment. This position requires strong analytical skills, attention to detail, and a solid understanding of the three-way match process between purchase orders, receipts, and vendor invoices. The ideal candidate will have experience managing domestic and international vendor accounts, resolving discrepancies with suppliers and internal departments, and ensuring timely, accurate payment processing.

RESPONSIBILITIES:

• Perform full-cycle Accounts Payable functions with a strong focus on inventory-related invoices.
• Execute and validate three-way match for all inventory purchases — matching purchase orders, goods receipts, and invoices to ensure accuracy.
• Review and resolve discrepancies related to quantity, pricing, or receiving issues in collaboration with the Procurement, Inventory Control, and Warehouse teams.
• Manage and maintain accurate vendor records, ensuring compliance with company policies and internal controls.
• Process international vendor invoices, including understanding of foreign currencies, landed costs, freight, and customs duties.
• Collaborate with internal teams and external vendors to address and resolve payment or invoice issues promptly.
• Reconcile monthly vendor statements and ensure all outstanding invoices are accounted for.
• Support month-end and year-end close activities, including accruals for goods received but not invoiced (GRNI).
• Assist with continuous process improvements to streamline AP workflow and improve efficiency.
• Prepare reports and documentation as needed for audits and management reviews.

WHAT WE ARE LOOKING FOR:

• 3–5 years of progressive Accounts Payable experience, with a strong emphasis on inventory and 3-way match processes.
• Experience with international inventory vendors preferred (e.g., foreign currency transactions, landed cost concepts).
• Proficiency with ERP systems.
• Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation).
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines.
• Effective communication and problem-solving skills with both internal and external stakeholders.
• Knowledge of GAAP and standard AP procedures
• Experience in a retail, manufacturing, or distribution environment.
• Familiarity with freight, customs, and logistics billing.
• A proactive mindset with the ability to identify and implement process improvements.

WHY WORK AT THE SHADE STORE®

We set out to create a company culture that is enjoyable and rewarding, where team members can have meaningful impact.  Below are some of the perks and benefits of working at TSS:

• Competitive salary
• Medical Benefits
• 401k with Company Match
• Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
• Legal and Pet Insurance Plans
• Employee Assistance Program
• Product Discount

THE SHADE STORE offer is contingent upon:

• Successful completion of reference and background checks
• Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date.

The base salary range for this position is $65k-$75k, commensurate with experience. 

ABOUT US: Visit our website at https://www.theshadestore.com/corporate-info/careers to learn more about The Shade Store and our career opportunities.

The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualifications