Temp Document Scanning Clerk chez Seattle Art Museum
Seattle Art Museum · Seattle, États-Unis d'Amérique · Onsite
- Junior
- Bureau à Seattle
ESSENTIAL DUTIES
The Temporary Document Scanning Clerk will support the Seattle Art Museum’s record digitization initiative by organizing, scanning, and digitally archiving a variety of paper files. This position plays a key role in maintaining confidentiality, ensuring document accuracy, and creating clear, consistent digital filing systems.
Responsibilities include, but are not limited to:
Document Preparation & Scanning
WE ARE LOOKING FOR
Required Qualifications
FLSA Status: FT, Non-Exempt
Compensation: $20.77 per hour
Workplace Type: Onsite
Duration: Temporary, Full-Time (up to 6 weeks)
ABOUT SAM
Seattle Art Museum’s vision is to be the museum for all of Seattle—a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. To create a welcoming community where people find inspiration and discover our common humanity through exceptional art and dynamic, engaging programs. Art is always at the start and heart of what we do. Collecting, conserving, and displaying extraordinary works of art is the governing motivation of our museum. So too is fostering a vigorous exchange of ideas while cultivating connection with the broad array of communities we serve. As the leading visual arts institution in the Pacific Northwest, SAM shares its global connections, powerful exhibitions, and dynamic programs to engage, educate, and inspire. SAM is a vibrant, three-site organization that is supported by 365 employees, 10 executive leaders, and more than 200 volunteers.
BENEFITS
Temporary SAM Staff have access to an onsite fitness facility and SAM’s museum library, can access a no-cost Employee Assistance Program resource, enjoy a 20% discount at the SAM Museum Shop and a 15% discount at SAM’s MARKET cafe, receive 2 SAM guest passes per quarter worked, and accrue paid sick leave at a rate of .0385 per hour worked.
WORK SCHEDULE
Typically scheduled during business hours, Monday–Friday, for up to six weeks. Occasional flexibility may be required based on project needs.
WORK CONDITIONS
Primarily indoor, climate-controlled office environment.
Position requires repetitive motion, handling paper materials, and extended periods of sitting or standing.
Clear and effective communication in English is required.
ACCOMMODATION
If you need assistance applying for a role due to a disability or additional need, please let us know at [email protected].
The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact [email protected].
Postuler maintenant
The Temporary Document Scanning Clerk will support the Seattle Art Museum’s record digitization initiative by organizing, scanning, and digitally archiving a variety of paper files. This position plays a key role in maintaining confidentiality, ensuring document accuracy, and creating clear, consistent digital filing systems.
Responsibilities include, but are not limited to:
Document Preparation & Scanning
- Prepare physical files for digitization, including sorting, organizing, and removing staples or bindings.
- Operate scanning equipment and software to create high-quality digital copies of documents.
- Manage scanning of both standard and non-standard materials such as brochures, invitations, and specialty papers.
- Review scanned files for completeness and clarity, re-scanning as necessary.
- Establish and maintain logical file naming conventions and folder structures to ensure efficient retrieval.
- Verify the accuracy of file metadata and ensure proper upload and storage within designated systems.
- Maintain consistent digital organization across all scanned documents and folders.
- Sort and appropriately dispose of physical documents after scanning, including recycling non-confidential materials and placing confidential items in shredder boxes for secure destruction.
- Handle confidential and sensitive materials with discretion, adhering to SAM’s data and records retention policies.
- Maintain the integrity and security of all documents throughout the scanning and filing process.
- Coordinate with the project lead or department staff regarding special handling instructions.
- Assist with maintaining and organizing physical file cabinets as needed.
- Provide status updates and communicate issues or discrepancies to the supervisor.
- Perform other duties as assigned.
WE ARE LOOKING FOR
Required Qualifications
- High school diploma or equivalent.
- Demonstrated attention to detail and accuracy in data entry or recordkeeping tasks.
- Basic computer literacy, including comfort with file organization and digital storage.
- Ability to handle confidential information responsibly.
- Strong organizational and time management skills.
- Ability to work independently and meet project deadlines.
- Ability to lift and move boxes or files up to 25 lbs.
- Previous experience with document scanning or digital archiving.
- Familiarity with office filing systems, scanners, or imaging software.
- Experience working in an office, administrative, or museum environment.
FLSA Status: FT, Non-Exempt
Compensation: $20.77 per hour
Workplace Type: Onsite
Duration: Temporary, Full-Time (up to 6 weeks)
ABOUT SAM
Seattle Art Museum’s vision is to be the museum for all of Seattle—a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. To create a welcoming community where people find inspiration and discover our common humanity through exceptional art and dynamic, engaging programs. Art is always at the start and heart of what we do. Collecting, conserving, and displaying extraordinary works of art is the governing motivation of our museum. So too is fostering a vigorous exchange of ideas while cultivating connection with the broad array of communities we serve. As the leading visual arts institution in the Pacific Northwest, SAM shares its global connections, powerful exhibitions, and dynamic programs to engage, educate, and inspire. SAM is a vibrant, three-site organization that is supported by 365 employees, 10 executive leaders, and more than 200 volunteers.
BENEFITS
Temporary SAM Staff have access to an onsite fitness facility and SAM’s museum library, can access a no-cost Employee Assistance Program resource, enjoy a 20% discount at the SAM Museum Shop and a 15% discount at SAM’s MARKET cafe, receive 2 SAM guest passes per quarter worked, and accrue paid sick leave at a rate of .0385 per hour worked.
WORK SCHEDULE
Typically scheduled during business hours, Monday–Friday, for up to six weeks. Occasional flexibility may be required based on project needs.
WORK CONDITIONS
Primarily indoor, climate-controlled office environment.
Position requires repetitive motion, handling paper materials, and extended periods of sitting or standing.
Clear and effective communication in English is required.
ACCOMMODATION
If you need assistance applying for a role due to a disability or additional need, please let us know at [email protected].
The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact [email protected].
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