Office Manager - Manufacturing chez Penncolor

Job Description:

Who We Need

Penn Color is seeking a highly organized and motivated Office Manager to oversee scheduling and administrative operations at our manufacturing facility in Milton, WI. This role is critical to ensuring smooth coordination between production, office functions, and leadership support. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Role Overview

The Office Manager plays a key role in supporting the day-to-day operations by coordinating production scheduling and ensuring the office runs efficiently. This position blends administrative support, employee engagement, and production coordination — ideal for someone who enjoys being at the center of communication, organization, and teamwork.

The Office Manager works closely with plant leadership, production, customer service, and HR to maintain accurate schedules, support employees, and create a positive, well-organized workplace.

Key Responsibilities

Production Scheduling & Coordination

• Assist with daily and weekly production scheduling in partnership with the Plant Manager and Supply Chain.
• Track work orders, material availability, and job progress to support on-time delivery.
• Communicate schedule updates and adjustments to supervisors, customer service, and logistics.
• Maintain accurate production records and assist with basic reporting.

Administrative & Office Support

• Serve as the first point of contact for visitors, vendors, and incoming calls.
• Support daily administrative tasks such as employee support, ordering supplies, site communications, etc.
• Coordinate and support site events, celebrations, and employee engagement initiatives in partnership with the Hatfield HR team.
• Maintain an organized and welcoming office environment.
• Prepare communications, reports, and other documentation as needed for site leadership.

Team & Culture Support

• Help promote Penn Color’s core values and foster a positive, inclusive workplace culture.
• Assist with onboarding activities and orientation logistics for new employees.
• Participate in safety, quality, and continuous improvement meetings and initiatives.

Success in This Role

Success in this position means being a dependable hub of organization, communication, and coordination for both production and office operations.

• Efficient and Accurate Scheduling: Customer orders are transitioned into production schedules and batch tickets promptly and correctly, ensuring smooth workflow and minimal delays.
• Operational Support: Production operations are supported through timely communication, organized documentation, and proactive supply management.
• Service & Responsiveness: Employees, customers, and visitors receive professional, friendly, and timely assistance — reinforcing a positive site experience.
• Engagement & Culture: Site events, communications, and engagement initiatives are well-organized and aligned with company values and Hatfield-led programs.
• Performance & Metrics: Operational goals such as on-time delivery, schedule adherence, and administrative accuracy are consistently achieved through attention to detail and strong follow-through.

Who You Are

Skills & Mindset:

• Strong communicator who can work effectively with employees, management, sales, and customer service.
• Well-organized and able to adapt quickly to changing priorities.
• Collaborative and personable, able to work in groups or independently.
• Self-motivated with a drive to succeed.
• Comfortable working in a fast-paced, production driven environment with minimal supervision

Preferred Qualifications:

• 3–5 years of scheduling or administrative experience in a production/manufacturing environment.
• Proficient in MS Word, PowerPoint, and Excel (knowledge of pivot tables, formulas, charting, etc.)
• Proficient in Oracle E-Business Suite desirable
• Ability to work independently and cross-functionally with accuracy and attention to detail.
• Effective communication skills and ability to work with both production and office personnel
• Office based role within a manufacturing environment

What WE can do for YOU

Penn Color offers many tangible and intangible benefits:

Tangible benefits include:

• Highly competitive compensation
• A choice between 3 outstanding medical plans
• 401K with a strong company match
• PTO to balance your life
• Additional company perks 
• And More!

Our intangible benefits really set us apart:

• Unmatched company stability
• Long-term career opportunity
• True open door, friendly environment
• Ability to "own" your role
• Company events that bring us all together

If you desire a long-term career, want to work alongside an exceptional group of people, and wish to use your talents to shape a world-class company, then we are your employer of choice! 

Penn Color, Inc. is an Equal Employment Opportunity employer.  We adhere to a policy of making employment decisions without regards to race, color, religion, sex, age, disability or any other protected categories.  It is our intention that all qualified applicants be given an equal opportunity and that selection decisions be based on job-related factors.