State Testing Coordinator - Lighthouse Connections Academy chez None

School Summary 

Lighthouse Connections Academy (LCA) is a tuition-free K–12 online public school that students attend from home. Authorized by Oxford Community Schools, Lighthouse Connections Academy is state certified and open to students located throughout Michigan including Troy, Royal Oak, Bloomfield Hills, Rochester, Farmington, and beyond.  

Position Summary and Responsibilities

Working from our office in Southfield Michigan, or a personal home office, the State Testing Coordinator plays an important role in helping Lighthouse Connections Academy run smoothly by supporting the planning and implementation of state and standardized testing, and assisting with student and family engagement activities. This position provides hands-on support to staff, students, and families, ensuring that assessments, events,  and communications are well-organized and compliant with school and state requirements. This is a 12-month position.

• Assist with organizing and preparing all aspects of state and standardized testing, including State Testing, English Language assessments, Competency Testing, Advanced Placement testing, ACT/PSAT/SAT testing, among others.
• Work collaboratively with diverse staff in the planning, organization, and execution of testing for the school, including Director or Manager of Counseling, Director or Manager of Special Education, Office Manager, and Leadership Team.
• Direct a team of teachers to assist in planning and organizing testing.
• Solicit and tabulate information regarding testing materials and needs for the school for the purpose of assisting in the preparation of the annual testing budget process.
• Receive, inventory, organize, and disseminate state-mandated tests. retrieve and organize test materials for return to state testing agencies.
• Prepare and arrange for shipment or pickup and retrieval of testing materials to and from test sites.
• Order, organize, store, and inventory school wide assessment materials as directed.
• Communicates often with parents and teachers to coordinate student success in and out of classroom.
• Organize standardized testing, focusing on finding and booking venues, teacher and student accommodations, managing schedule for the testing, making rosters of students testing for teachers’ information, etc..
• Create communication plan that includes timely notifications and organizes relevant information about testing and engagement to be shared with staff and parents.
• Assist in notifying parents of upcoming testing, contacting students who must take various types of tests.
• Create a plan to track registration and provide follow up actions to encourage completion.
• Track participation, exemptions, and follow-ups to help ensure compliance with state requirements. including parent refusal requests.
• Create plan to work with site leads and facilitate their communication with proctors and parents including regular meetings and communications.
• Coordinate with Pearson Virtual Schools to order needed technology, make distribution plan for sites, and monitor and adjust as needed.
• Coordinate and initiate contracts with outside school districts to organize testing at local school district upon parent request.
• Provide school-wide as well as role-specific training covering all aspects of state testing.
• Assist with preparation and dissemination of reports to assist leadership and staff in the interpretation of performance data and school/student characteristics.
• Assist with preparation of test data, School Report Card or other school data.
• Assist with planning and coordinating student and family in-person engagement activities throughout the year.
• Support staff with Back-to-School professional development and other in-person school events.
• Help gather feedback from students, families, and staff to support a positive school culture.
• Assist with communication efforts by helping prepare announcements, flyers, and updates for families and staff.
• Support school partnerships by helping coordinate with community agencies and organizations. and
• Other duties as assigned.

Requirements 

• Bachelor’s degree in Education or related field preferred.
• Michigan Residency required
• Experience in school operations, event planning, or assessment support is helpful.
• Familiarity with state testing regulations, logistics, and compliance procedures preferred.
• Three days minimum in person at the LCA office in Southfield required.
• Ability to travel to various in-person events throughout the school year, as required. This may require overnight travel.
• Must be able to provide own transportation to schools, work locations, and meeting sites.
• Ability to work well in a team setting.
• Ability to prioritize tasks and to work effectively with minimal supervision.
• Flexibility and a strong commitment to getting the job done, especially in the face of deadlines in the busy testing seasons.
• Proficiency with technology tools and data systems.
• Strong organizational and proofreading skills, with attention to detail.
• Ability to follow-up on task commitments and give updates as needed.
• Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
• Ability to lift up to 25 lbs. unassisted
• Must be able to use a personal electronic device and an email address for two-step authentication.