Assistant Director, Talent Management chez Massgeneralbrigham
Massgeneralbrigham · Boston, États-Unis d'Amérique · Hybrid
- Professional
- Bureau à Boston
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Join us in our mission to transform the future of medicine. Philanthropy enables MGB’s academic medical centers to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities. The AMC Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.
To Apply
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.
Job Summary
The Assistant Director is a key position within the Talent Management (TM) team in the Mass General Brigham Academic Medical Centers (AMC) Development Office, charged with managing projects and activities that advance and enhance the employee experience. Reporting to the Director of Development, Talent Management, the Assistant Director will manage and collaborate on projects across the Talent Management team, including initiatives and processes related to recruitment, onboarding, performance management, professional development, and employee transitions.This position will collaborate with Operations team colleagues to ensure that Talent Management data is complete and accurate in Quickbase, and will be expected to produce reports and track KPIs. This position will also be a content manager and editor for the Talent Management team.
PROJECT MANAGEMENT
1. Utilize and encourage the adoption of approved project management tools for checklist and task management (ex. Quickbase, Workfront, etc.)
2. Document and update existing business processes and workflows, and translate into the new project management tool, adapting and improving as needed.
3. Develop and maintain a project tracker to ensure active projects and initiatives stay on track and lapsed or lower priority projects are kept on the radar.
4. Draft and track project deadlines and deliverables, remind and alert stakeholders about project milestones. Develop stakeholder engagement strategies.
5. Manage and facilitate project meetings.
6. Proactively update checklist templates.
7. Identify opportunities across the team to complete work more efficiently and effectively. For example, utilizing Copilot to automate certain tasks.
8. Support the team’s annual operating plan and goal setting process.
DATA MANAGEMENT
1. Collaborate with colleagues to manage Talent Management data in Quickbase.
2. Oversight of TM data integrity and data entry in Quickbase.
3. Run reports with TM data as requested.
4. Proactively maintain a TM dashboard and track KPIs.
CONTENT MANAGEMENT
1. Maintain and update TM related content on the intranet, SharePoint and Teams Channel.
2. Draft and maintain TM policies and guidelines.
3. Collect, edit and share Operations content for the weekly department newsletter, in collaboration with Marketing and Communications colleagues, and ad hoc priority Operations communications.
4. Prepare talking points, presentations and other materials, as needed.
5. Collaborate with Financial Operations colleagues on budget and expense matters, as needed.
6. Collaborate on employee engagement and professional development activities.
7. Provide management and mentorship to temporary employees and interns on the team, as needed.
PERFORMANCE MANAGEMENT
1. Manage the promotions process and related tasks, including ensuring all supporting materials have been submitted, creating meeting materials for the committee, tracking activities and ensuring follow up communication.
2. Track the status of performance evaluations and merit increases and conduct outreach to managers with overdue appraisals.
3. Maintain Workday instructions for performance evaluations, job changes, and compensation changes.
4. Assist managers with processing evaluations, merit increases, and promotions in Workday for Associates through Officers, as needed.
RECRUITMENT
1. Collaborate with TM colleagues to track candidates as they progress through the recruitment process ensuring timely feedback is shared with HR.
2. Provide regular reports and status updates on recruitment initiatives to senior leadership.
3. Create recruitment materials, as needed.
4. Conduct informational interviews, as needed.
5. Conduct in-person and virtual recruitment efforts, including on-campus career fairs and professional networking, to proactively source candidates.
JOB DESCRIPTIONS
1. Continuously ensure that every employee has an updated job description.
2. In collaboration with managers, draft job postings for recruiting vacancies and update job descriptions due to promotions, transitions or changes in managerial status.
3. Maintain and update templates.
Qualifications
This position requires 3-5 years of experience and a bachelor’s degree. In addition, the ideal candidate will possess the following knowledge, skills and abilities:
Proven project management and experience.
Ability to learn and adapt existing processes or create new ones.
Strong commitment to customer service and quality standards.
Experience writing, editing, and proofreading materials for internal and external audiences.
Strong organizational skills and ability to juggle multiple priorities with simultaneous deadlines. Adaptability and flexibility are a must.
Ability to work under limited direction to resolve a diverse range of complex problems and use judgment to elevate problems which conflict with defined policies and practices.
Ability to work with individuals at all levels, to obtain approvals diplomatically, and to explain, delegate, and oversee work done by others.
Excellent written and verbal communication skills required to present on projects.
Advanced knowledge of Microsoft Office applications.
Exhibited self-awareness, humility, confidentiality, accountability, and integrity.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$62,400.00 - $90,750.40/Annual
Grade
6
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
