Business Office Lead chez GW MFA (George Washington University Medical Faculty Associates)

Job Summary

The Office Lead will oversee the day-to-day administrative functions of the business office and manage all mail, multiple business units in departments within the MFA. The Office Lead will play a crucial role in ensuring the smooth and efficient operation of the business office, handling mail distribution, coordinating with various departments, vendors, and managing administrative tasks to support the overall functioning of the Medical Faculty Associates (“MFA”).

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

- Manage mail distribution to all departments and vendors and maintain an efficient tracking system of items received and dispersed.

- Manage and coordinate supply distribution processes, ensuring timely and accurate delivery

- Collaborate with department heads to streamline business operations and improve efficiency

- Develop and recommend office policies and procedures to optimize workflow and productivity

- Handle budgeting and financial management tasks for the business office

- Ensure compliance with all regulatory requirements and standards

- Conduct regular checks on supplies needed to operate business at the administrative locations

-Open tickets for any equipment that is not functioning appropriately

-Complete presentations and create simple spreadsheets

-Ensure that all invoices are submitted for payment timely

-Act as the point of contact for vendors and building facilities

-Manage the Brinks Contract and all contracts associated with the business office

- Identify areas for improvement and implement solutions to enhance office operations

-Assist Director, Revenue Cycle and Finance and Accounting Department in scheduling administrative meetings

-Hold calendar reservations for the conference rooms at 3811 Fairfax, Arlington Location

-Facility oversight for items not covered by the landlord

Qualifications

- High School Diploma, Healthcare Administration, or related field (preferred)

- Excellent communication and interpersonal communication abilities

- Proficient in Microsoft Office and other relevant software applications

- Detail-oriented and organized, with the ability to prioritize tasks effectively

Education

High School Diploma in appropriate field or an equivalent of training and experience

Experience       

3 years’ experience of professional experience within a managed care/healthcare environment, to include 2 years’ experience involving healthcare.

Competencies 

Ability to do math calculations, input data into the computer, and analyze data as requested.  Must be able to communicate providing verbal feedback in a professional manner.  Must be able to follow and understand instructions and react favorably in all work situations.  Must be mentally adaptable and flexible in dealing with a variety of people.

About GW MFA

MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.

The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.