Procurement Compliance Clerk (6 Week Contract) chez RealTruck

The Procurement Compliance Clerk will support our global trade compliance initiative by coordinating the collection and validation of documentation from our supplier base. This role focuses on outreach, follow-up, and data review for component and raw material suppliers to ensure that all required trade compliance documentation is complete, accurate, and up to date.

This is an ideal position for someone who is organized, detail-oriented, and comfortable managing large-scale supplier communications and data workflows in a dynamic procurement environment. 

This is a 6 Week Contract Role.

Hours: 8AM-5PM (w/ 30min lunch, two 15min breaks)

CORE FUNCTIONS

·       Conduct outreach to suppliers to request completion of trade compliance documentation using provided templates and instructions.

·       Manage and track communications with a large number of suppliers, ensuring timely responses and thorough documentation follow-up.

·       Prepare and pre-populate data templates using existing supplier and part information to streamline supplier response.

·       Review submitted forms and documentation for accuracy, completeness, and adherence to compliance requirements.

·       Maintain organized records of supplier responses and documentation status within internal systems or shared trackers.

·       Collaborate with internal teams (Procurement, Trade Compliance, Quality) to resolve questions or escalate missing/incorrect information.

·       Develop summaries or reports on supplier compliance completion rates and key metrics as requested.

·       Support continuous improvement of outreach and tracking processes to increase efficiency and supplier responsiveness.

QUALIFICATIONS & REQUIREMENTS

Education and Experience

·       High School Diploma or GED required.

·       1–3 years of experience in procurement, supply chain operations, compliance, or data coordination roles.

Required Licenses

·       None.

Skills, Abilities, and Knowledge

·       Skilled in Microsoft Office products, including Excel, Word, Power-Point, Outlook. Knowledge of Database software; Internet software; SharePoint, and others.

·       Strong organizational and time-management skills with the ability to handle a large volume of parallel tasks.

·       Excellent written communication and follow-up skills for professional supplier correspondence.

·       High attention to detail and accuracy when reviewing supplier-provided information.

·       Experience with trade compliance documentation, mass supplier communications or supplier qualification processes preferred.

Travel

·       Travel is not required.

COMPETENCIES

·       – Identifies and resolves problems in a timely manner; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

·       – Maintains large datasets and communications in clear and well-organized systems; updates trackers and process flow with accurate and timely information.

·       – Listens and gets clarification; responds well to questions; participates in meetings.

·       – Follows policies and procedures; completes tasks correctly and on time; supports organization’s goals and values; supports affirmative actions and respects diversity.

·       – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

·       – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

·       – Be able to take a problem or task and break it down into smaller elements to solve the problem or complete the task.

SUPERVISOR RESPONSIBILITIES

·       Individual Contributor: working team member with no oversight of others and no management responsibilities.

PHYSICAL REQUIREMENTS

·       This position is subject to sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involved sitting most of the time. Walking and standing are required only occasionally.

Physical Activities

·       This position is subject to the following physical activities: kneeling, reaching, standing, walking, feeling, talking, hearing, and the use of hands, wrists, or fingers in repetitive motions.

Visual Acuity

·       The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

Working Conditions

·       This position operates remotely or in a professional office environment. This role routinely uses standard office equipment.