Accounts Specialist chez United Genetics Seeds Co.
United Genetics Seeds Co. · Hollister, États-Unis d'Amérique · Onsite
- Professional
- Bureau à Hollister
Description
About United Genetics
United Genetics was founded in 1990 with headquarters in Hollister, California. What began as a family-owned seed company grew into an international vegetable seed organization with subsidiaries in Italy, Spain, Mexico, Turkey, India, and Jordan.
United Genetics proudly offers top quality processing tomato, fresh market tomato, hot pepper, sweet pepper, watermelon, squash, and cucumbers seed, among others. We focus on the needs of diverse customers along the vegetable supply chain, thinking of the grower by securing the versatility and robustness of the product performance, and the consumer, by focusing on the physical appeal, nutritional value and the taste of the outcome of our genetics.
JOB PURPOSE AND SUMMARY
Analyze information, maintain complete and accurate records, and assist with routine accounting duties. Provide efficient, reliable support to accounting department members, other departments, and external parties.
Accounting functions
- Work with accounts payable, accounts receivable, and payroll.
- Maintain accurate records of accounts receivable transactions and updating customer information as needed.
- Process incoming wire transfer.
- Reconcile customer accounts and resolve any discrepancies or billing issues.
- Communicate with customers via phone, email, or mail to address inquiries and facilitate payments.
- Assist with the preparation of monthly financial statements.
- Generate and review monthly reports.
- Assist with preparation for annual audit documents.
- Ensure compliance with internal accounting procedures.
- Maintain accurate records, including ledgers, journals, receipts, and invoices.
- Open inward mail, match vendor invoices against proper documentation for inventory purchases, Seed Productions, Stock Seeds, operational invoices, etc. and resolve discrepancies between receivers & invoices. Obtain management approvals where required.
- Process/key vendor invoices, prioritize invoices in accordance with cash discounts as well as other terms of payment and maintain proper backup documentation.
- Reconciles vendor statements, research and make corrections of discrepancies.
- Process a weekly check run for vendor payments and report the check run totals.
- Prepare and process manual checks including but not limited to:
- Obtaining approval and signatures, of manual checks.
- Prioritizing and distributing signed checks.
- Properly recording in QuickBooks Payable module.
- Verify Daily Bank Recon. Payment Report.
- Update and Maintain Vendor ACH bank information.
- Monitor daily check clearing report with bank.
- Establish and maintain A/P temporary and permanent files to be completely made, complying with policy of company, and retrieves them as requested.
- Record receipt of invoices for Capital Lease Amortization and Leased Equipment Schedules.
- Prepare month-end journal entries and enter accruals.
- Perform month-end A/P reconciliation to G/L.
- Monitor A/P aging report.
- Maintain vendor master files.
- Process employee Credit Card monthly statement reports.
- Obtain and reconcile Credit Card employee receipts with credit cards statements. Follow up with employees as needed.
- Process employees’ business travel/expense reports for their reimbursements.
Office Administration and Miscellaneous
- Monitor, order, and distribute office supplies.
- Distribute faxes and mail to appropriate departments as needed.
- Take outward mail to the post office.
- Maintain filing for contracts and agreements.
- Maintain operating lease schedule.
- Fills out the company credit applications for new vendors.
- Prepare and follow up on yearly changes, issue and verify the accuracy of 1099s for individual contractors annually, fill out 1096 for Managers to review, and submit to the IRS.
- Organize with another department to destroy yearly documentation based on United Genetics retention policy.
- Maintain W-9s and request them when needed.
- Perform other duties and responsibilities as required or assigned by the supervisor.
- Assist with year-end audits, as needed.
- Ensure compliance with health and safety standards, programs and industry codes in accordance with federal, county and state agencies (CCR Title 8, EPA, RCRA, CERCLA, NFPA, and FDA) and regulations.
- Other duties as assigned.
Requirements
POSITION DIMENSIONS AND QUALIFICATIONS
Internal Contacts: CEO, Accounting Dept. personnel, HR personnel, Customer Service personnel, Production Managers, Shipping/Receiving personnel, Production Clerk, Sales Dept. personnel, Purchasing
External Contacts: Vendors.
Education Level and Focus: High School diploma. AA in accounting or business is preferred.
Years and Type of Related Experience Required: 5-8 years related experience or equivalent combination of education and experience—understanding of GAAP accounting principles.
Skills and Abilities:
Interpersonal and Communication: Effectively communicate (verbal and written) with management, co-workers, and external contacts, and telephone skills.
Technical and Analytical: Familiarity with Quickbooks, Microsoft Excel, and Microsoft Outlook. Typing, PC and assorted software programs such as Excel and word processing, 10 key, operate general office equipment (e.g. copier, fax machine, typewriter). Ability to gather, analyze and identify appropriate variances. Outstanding math and research skills. Excellent attention to detail and accuracy in entering financial data. Ability to maintain confidentiality. Deadline-driven with excellent time management ability.
Administrative and Operations: Organize job responsibilities to complete work on a timely basis.
Physical Demands: Ability to sit and work in front of a computer terminal for extended periods (may sit for approx. 7+ hours with 2-hour intervals being in a stationary sitting position). May lift up to 25 lbs.
Work Environment: We will work in an office environment with low to moderate noise levels. However, we may be required to enter warehouse areas with high noise levels, wet floors, forklift and pedestrian traffic, and extreme hot/cold climates.
Special Equipment Used: Computer with emphasis on spreadsheet skills, copier, fax machine, 10-key, and typewriter
Special Requirements: Willing to work overtime, holidays, and weekends as requested.
Special Requirements: Willing to work overtime, holidays, and weekends as requested.
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