Executive Assistant chez The Little America Hotel

TITLE:  Executive Assistant

REPORTS TO: General Manager

1. SUMMARY:

The main function of the Little America Hotel Executive Assistant is to provide assistance, clerical and organizational support to the General Manager, and Human Resources.

1. TASKS:

            The tasks that are essential to perform the functions of this position are:

• Answer phones in the administrative office, directing calls to the appropriate party, or accurately recording messages in the event that the party is not available.
• Greet visitors to the administrative office, address concerns, and/or direct to the appropriate department.
• Create forms, letters, minutes, menus, and records on a personal computer with word processing software.
• Generate, organize and maintain filing system for all records and documents generated by or sent to administrative personnel.
• Compose or type letters and other written materials on behalf of the Administrative Office personnel.
• Coordinate the General Manager’s appointment schedule.
• Prepare and submit a large variety of reports to be submitted to the corporate office.
• Co chair Culture Committee
• Ensure proper distribution of hotel mail, incoming and outgoing.
• Assist Human Resources 
• Other duties as assigned

1. PHYSICAL DEMANDS:

• Ability to raise substantial objects from a lower to a higher position, or move objects horizontally from position to position.
• Ability to manipulate small objects precisely by whatever means.
• Ability to express and exchange ideas verbally.
• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.