Homeoffice URGENT: Financial & Administrative Assistant (QuickBooks experience and AR experience is required) chez WorkStaff360
WorkStaff360 · Toronto, Canada · Remote
- Professional
- Manage accounts receivable: record transactions, prepare invoices, post payments, and follow up on outstanding balances.
- Manage accounts payable: enter bills, schedule payments, and ensure vendor invoices are processed accurately and on time.
- Perform reconciliations of bank accounts, credit cards, and other financial transactions.
- Handle multiple payment types (batch deposits, wire transfers, ACH, cash, etc.) and ensure accurate entry into QuickBooks.
- Prepare financial reports and summaries for leadership review.
- Assist with monthly close tasks, journal entries, and expense reconciliation.
- Organize digital and financial records, ensuring data accuracy and compliance.
- Monitor emails and respond or escalate financial queries in a timely manner.
- Support the leadership team with project-related administrative tasks, reporting, and documentation.
- Liaise with office staff, clients, and field teams to ensure smooth communication and accurate information flow.
Hard Requirements:
- 2+ years of hands-on experience in bookkeeping, accounting, or financial administration (experience in service-based or construction-related businesses preferred).
- Proficiency in QuickBooks Online is required.
- Strong knowledge of accounts receivable/payable workflows and reconciliation practices.
- Experience handling client/vendor communication regarding billing and payments.
- Proficiency in Google Workspace (Sheets, Docs, Gmail); comfortable with additional platforms like Service CEO, NetSuite, or similar.
- Strong attention to detail, accuracy, and ability to meet deadlines under pressure.
- Excellent written and verbal English communication skills.
- Ability to work independently and proactively in a remote environment.
Schedule:
- 40 hours per week
- Monday to Friday
- 9AM - 6PM US Eastern Standard Time Zone
Offer and Benefits:
PH BASED CANDIDATES
- OFFER:
- $5USD/hour for the first 4 weeks
- $6USD/hour after the first 8 weeks
- $7USD/hour after the first 12 weeks
- HMO coverage after 1 year of employment.
JA BASED CANDIDATES
- OFFER:
- $6USD/hour for the first 4 weeks
- $7USD/hour after the first 8 weeks
- $8USD/hour after the first 12 weeks
- HMO coverage after 1 year of employment.
