Administrative Assistant chez Lucky Friday

The Administrative Assistant provides administrative support to the Lucky Friday Administration and Human Resources departments, as well as other departments as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. 

•    General administrative duties including answering phones, picking up and distributing mail, assisting with site lunches and employee relations events.

•    Assist the Human Resources department including coordinating quarterly drug screening, tracking policy and procedure updates, filing, tracking performance appraisals, prepare new hire packetsetc.

•    Assist with Accounts Payable processing.  Fill in for AP Administrator in her absence.

•    Assist with hourly payroll processing and timecard entry.

•    Performs HRIS data entry for hourly employees, including updating personal information, benefits elections, dependents, and beneficiaries.

•    Answers routine AP, payroll and HR related questions.

•    Processes salaried employee timesheets, including collecting and tracking timesheets, and submitting them to corporate HR.  Tracks salaried employee vacation and personal holiday time off, including updating leave spreadsheet semi-monthly.

•    Organizes and maintains hourly employee files, including creating files for new employees, purging terminated employees files, scanning terminated employees files, and daily filing of documents.

•    Maintains Lucky Friday phone directory, updating and distributing as needed.

•    Assists other departments with administrative tasks when requested – i.e. coordinating lunches for meetings.

QUALIFICATIONS

High School Diploma or equivalent.

Prior Administrative Assistant/Office Assistant experience preferred.

Must be able to work independently, as well as a member of a team.

Must be self-motivated.

Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Ability to communicate effectively with all levels of employees.