Administrative Assistant for RISD Texas ACE (Part Time) chez Robinson ISD
Robinson ISD · Robinson, États-Unis d'Amérique · Onsite
- Professional
- Bureau à Robinson
Job Title: Administrative Assistant for RISD Texas ACE (Part Time)
Exemption Status/Test: Nonexempt
Reports to: ACE Project Director
Dept./School: Special Programs-21st CCLC Grant
Date Revised: October 2025
Primary Purpose:
Ensure the efficient operation of the Texas ACE Program, as determined by the Nita M. Lowey 21st Century Community Learning Centers (CCLC) Grant by providing office assistance and administrative services to the ACE Project Director.
Qualifications:
Education / Certification:
Associate Degree preferred and/or three years of experience in a school office.
Special Knowledge/Skills:
Experience working with student information systems– preferred
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Ability to perform a variety of tasks often changing assignment on short notice
Strong organizational and time management skills; ability to meet deadlines
Strong communication and interpersonal skills to meet the needs of people from various social, educational, and economic backgrounds
Experience:
Three years or more advanced secretarial experience with extensive contact with people. Prior experience in a public school district-preferred
Attitudes/Behaviors:
- Demonstrates change adeptness; adapts to changing deadlines and nature of assignment
- Initiates and sustains partnerships with campus leaders and community partners
- Shows initiative in seeking solutions to problems
- Demonstrates servant leadership
- Builds an environment of trust; projects credibility with students, staff, and community
- Projects enthusiasm and energy in all efforts
- Exhibits honesty and objectivity in professional interactions
- Demonstrates considerable poise in all situations
- Serves as a role model
Major Responsibilities & Duties:
Records, Reports, and Correspondence
- Prepare department communications, correspondences, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
- Compile, maintain, and file all reports, records, and other documents as Maintain student records according to established procedures.
- Assist with data entry and compliance requirements in the TEA Reporting system to meet grant guidelines.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist staff members, students and parents as needed.
Accounting and Inventory
- Assist with campus budget preparation and maintain accurate records of Prepare and process purchase orders and receive, store, and issue supplies and equipment.
- Maintain inventory of fixed assets, equipment, and supplies.
Other Duties
- Maintain confidential information and frequent contact with all levels of district employees, outside agencies, and the general public.
- Assist with planning, preparation, and setup of department meetings.
- Sort, distribute, or deliver mail and other documents.
- Organize & manage routine work activities of the Texas ACE Program.
- Assist with travel arrangements for ACE staff and students as needed, including making airline, hotel reservations and turning in conference registration forms. Provide travel itinerary to the appropriate personnel.
- Perform other duties as assigned by the ACE Program Director, Assistant Superintendent or Superintendent of Schools
Equipment Used:
Personal computer, printer, copier, fax, calculator
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