Accounts Payable & T&E Specialist chez Georgia Department of Public Health (GA), GA

About the Department

Pay Grade: I

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Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia.  
• Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. 
• Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role.
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself.

The Georgia Department of Public Health (DPH) is seeking a highly motivated, detail-oriented Accounts Payable & Travel and Expense (T&E) Specialist to join our Financial Services team. This role is responsible for full-cycle accounts payable processing, employee reimbursements, and administration of travel and expense workflows through Concur.

You will play a key role in maintaining the accuracy and integrity of financial transactions that support public health programs across the state. The ideal candidate has strong problem-solving skills, knowledge of state purchasing/travel policies, and experience with enterprise systems.

Position Duties

• Manage full-cycle accounts payable processes, including invoice intake, validation, coding, approvals, payment runs, and reconciliation.
• Process and post vendor invoices, employee reimbursements, check requests, and P-card transactions in a timely and accurate manner.
• Review and audit travel and expense submissions through the Concur system in accordance with Georgia state travel policy and internal controls.
• Ensure proper GL coding and alignment with funding sources, programs, and financial dimensions.
• Reconcile vendor statements, resolve unmatched invoice issues, and follow up on aged payables.
• Maintain organized documentation for audits, payment compliance, and financial reporting.
• Collaborate cross-functionally with Procurement, Budget, Accounting, and Program teams to resolve discrepancies or approval delays.
• Monitor and support weekly/monthly payment cycles including ACH, check, and wire processing.
• Assist with accruals, prepaids, and year-end closing entries related to accounts payable and T&E.
• Act as primary point of contact for staff inquiries related to Concur, reimbursement timelines, and policy clarifications.
• Identify and implement process improvements to enhance efficiency and reduce errors in AP and T&E workflows.
• Support onboarding/training in the wake of staff transitions to ensure continuity of operations.

Minimum Qualifications

High school diploma/GED and four (4) years of job-related accounting or fiscal experience; or one (1) year of experience at the lower level Accounting Technician 2 (FIT021) or position equivalent.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or related field OR Associate’s degree and two (2) years of AP or T&E experience.
• Familiarity in Microsoft Excel and financial systems (e.g., PeopleSoft, TeamWorks, Concur, or similar) and Workday.
• Strong understanding of GAAP, AP and T&E best practices.
• Prior experience in Georgia state government or public sector financial operations.
• Working knowledge of Georgia Statewide Travel Policy and APD directives

Other Qualifications

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. 

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. 

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email [email protected]. 

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview.  DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Full-Time Salaried Employees
 In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.