Administrative Aide to the Director of the Family Division (G-19) chez Circuit Court for Prince George's County, MD

About the Department

Under the direction of the Family Division Director, the incumbent will perform a variety of advanced and high-level technical, administrative, and para-professional duties for the Family Division within a large court. This role serves as an intermediary for the Director by maintaining regular communication with the public, leadership, administrators, judges, professional staff, and other state or local government officials.

Position Duties

Duties include, but are not limited to the following:

• Coordinating schedules and managing an electronic calendar for the Family Division Director, which involves handling conflicting priorities. 

• Developing and maintaining relationships within the Family Division to identify opportunities for streamlining workflows, prioritizing key business activities, and making recommendations to the Director for changes in business processes. 

• Managing sensitive information and matters with high levels of confidentiality, sound judgment, and discretion. 

• Organizing and coordinating logistics for various meetings. 

• Screening and directing all visitors and phone calls. 

• Scheduling and organizing travel, conference schedules, and departmental activities. 

• Inventorying, requesting, receiving, organizing, and maintaining office supplies. 

• Ensuring that electronic and paper files are accurate and up to date. 

• Preparing Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents. 

• Receiving, reviewing, and making necessary edits to documents prior to dissemination, and responding to written and verbal inquiries. 

• Performing other duties as assigned.

Minimum Qualifications

Associate’s degree in business administration or business management and two (2) years of advanced secretarial/administrative experience, which involved working with the public, office management, operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education, and experience will also be accepted.

Preferred Qualifications – fluent in Spanish.

Other Qualifications

This position is 100% grant-funded with benefits.

All Applicants are subject to a background check.

The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity in the workplace. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.

*A request for ADA accommodations for interviews should be made at the time of notification of the interview. *