Facilities Assistant chez Clifford Chance

Clifford Chance is a global law firm dedicated to creating advantage for their clients.

You will work directly with the Office Manager and Facilities Coordinator to provide a range of services to users of the office. Not limited to:

• Provide day to day support for all aspects of facilities management
• Ensure all equipment/technology is in working order and report when required
• Ensure a safe working environment for all floor occupants
• Resolve any logistical issues and escalate to Office Manager
• Do floor walks and audits to ensure tidiness including ad hoc spot cleaning when required
• Monitor beverages and fruits and restock refrigerators throughout the building
• Perform basic building repairs daily, replace light bulbs and perform other regular maintenance of the premises as needed
• Move furniture such as desks, tables, chairs and boxes
• Sort and distribute mail and packages
• Assist new hires setting up office space
• Provide support to annual asset inventory
• Maintain the archiving
• Work closely with receptionists (preparing meeting rooms, handling mail, etc.)
• Proactively deal with enquiries and requests in a timely and professional manner
• Ensure that all maintenance/cleaning issues are reported to the Office Manager and logged on internal systems daily and followed up on the progress
• Monitor cleanliness of kitchen and toilettes
• Ensure that all printers are checked, and paper is restocked
• Ensure that all cupboards are tidy
• Monitor stationery supplies, requesting new stocks as per procedure
• Keep an accurate stock count of various consumables
• Liaise with suppliers
• Deal with any ad hoc duties as required

• Excellent organization and communication skills
• Helpful and positive attitude
• Fluency in Dutch, French and proficiency in English
• Proficiency in the use of MS Word, MS Excel and Outlook
• Ability to adapt to changing priorities and work well under pressure
• Flexible and ability to work as part of a team
• Reliable and consistent
• Able to meet the needs of a diverse and ever-changing environment
• Proactive approach to improving the working environment

Equal opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here.