CL22708: Transportation Secretary - Transportation chez Kennewick

Position #22708: Transportation Secretary
Posting Dates: 10/09/2025 – 10/16/2025 (Or Until Filled)
Location: Transportation
Hours: 6 Hours per Day, 201 Days per Year

JOB DESCRIPTION 

The person in this position provides support to the Transportation Management/Dispatch team, answers phones, responds to radio calls, manages payroll processes, assists with routing and route information, submits work and purchase orders, and provides clerical support as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All applications must be submitted to the Kennewick School District Online at www.ksd.org.

CONDITIONS OF EMPLOYMENT

1. High school diploma or equivalent.
2. Must present transcripts of highest level of education within thirty (30) days of hire.
3. Must be able to perform the essential functions of the position with or without reasonable accommodation.
4. Must pass a basic skills test.
5. Must be able to meet the Physical Demands of the position.
6. Must pass a basic skills test with strong emphasis on math.
7. Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
8. Must pass a background check, which includes employee paid fingerprinting.

QUALIFICATIONS REQUIRED

1. Employment history in similar position(s)
2. References indicating satisfactory skills and abilities in similar position

1. Strong math/accounting skills. Demonstrated ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest and percentages.
2. Proficient using computer programs such as Word, Excel, etc. Ability to function within various software programs.
3. Evidence of experience and proficiency in all office procedures such as copying, filing, telephone etiquette, bookkeeping/accounting, and use of office equipment and computers.
4. Demonstrated ability to define problems, collect data, establish facts and draw valid conclusions. 
5. Ability to interpret and extensive variety of instructions and deal with several abstract and concrete variables.
6. Evidence of ability to establish priorities and meet deadlines.
7. Evidence of ability to work under pressure with numerous interruptions while maintaining a positive and appropriate attitude and routine.
8. Evidence of ability to maintain confidentiality.
9. Demonstrated competency in decision making, initiative and ability to work independently, with minimum instruction.
10. Recommendations that confirm dependability, flexibility, loyalty and self-starting capabilities.
11. Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
12. Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
13. Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage. Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
14. Must uphold board policies and follow administrative procedures.
15. Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
16. Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
17. Evidence of ability to assess and correct issues involving safety.
18. Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
19. Positive evaluations and recommendations that support character and work ethic.
20. Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.

QUALIFICATIONS PREFERRED

1. AA degree or equivalent, minimum of three years of secretarial or comparable work experience in a secretarial/clerical office setting.
2. Knowledge of school district transportation policies, processes and guidelines.

JOB RESPONSIBILITIES

1. Responsible for payroll reporting, adjustments and audits
2. Process and track leave request forms and employee payroll. Reconcile the two by investigating for discrepancies. Process payroll information on the computer and provide accurate payroll data to the Payroll Department.
3. Assist staff with payroll questions.
4. Provide clerical support to the Transportation Manager and other members of the Transportation Department.
5. Act as receptionist, answer telephone calls and refer to the appropriate supervisor or employee.
6. Operate computer using word processing software to accurately compose, format, input, revise, combine, edit, print, and store various documents and reports, including payroll, memos, district and state reports, and other correspondence.
7. Assist parents, staff, and/or public with bus route information.
8. Enter data from bus route system into computer.
9. Establish and maintain accurate files for driver training records, accident reports, personnel action changes, and other areas as assigned.
10. Responsible for annual inventory documentation.
11. Process and track the transportation material and service invoices, keeping an accurate running total for open purchase orders with local vendors, reviewing with the Transportation Manager as necessary; maintain inventory records.
12. Prepare trip and motor pool billings on a monthly schedule.
13. Complete budget and expense transfer requests for submission to the business office.
14. Sort and route incoming mail. Locate and attach appropriate file to correspondence for further action by administrative staff as necessary.
15. Schedule appointments, arrange travel schedules, reservations, and registrations for business purposes.
16. Process work orders requests.
17. Assist in preparation of transportation route bid documents and bid openings.
18. File correspondence, records, and reports.
19. Record minutes of staff and business meetings.
20. Assist in paperwork necessary for employee hiring, trainings, in-service, etc. Maintain records to ensure driver qualifications and certifications are current at all times.
21. Assist dispatchers by answering phone and radio calls and by notifying building officials of route changes, bus changes, late arrivals, departures, etc.
22. Maintain vehicle inventory records by assisting in tracking vehicle maintenance, repairs, and shop costs.
23. Assist drivers, attendants, and substitutes with payroll procedures and driver requirements.
24. Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
25. Perform other job-related tasks assigned by the Transportation Manager.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, push or pull 18-26 lbs, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting:The employee must be able to lift or move up to 18-26 pounds; may also need to be able to lift overhead. The employee may be required to physically move quickly in an emergency.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Hazards: The noise level in this work environment is moderate. Employee will occasionally be required to walk in warehouse, crafts or technical shops where noise level may increase and physical hazards are present.

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provide equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5010 ([email protected])

Section 504, Title IX: BJ Wilson - (509) 222-5003 ([email protected])

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.

For information on salary and benefits, visit www.ksd.org/jobs.

Kennewick School District Contact Names and Telephone Numbers:

Toni Neidhold, Director of Human Resources

(509)222-5010

[email protected]

Certified/Classified ADA

Kennewick School District

1000 West 4^th Avenue

Kennewick, WA 99336