Personal Assistant chez PRS for Music

Music wouldn't exist without the work of songwriters, composers and publishers. We're here to represent them and make sure that they are paid for their work. After more than a century in the industry, we continue to innovate as a world-leading organisation.  

The Role

This role provides PA support to both the Chief Membership Officer (CMO) and the President of the PRS Members’ Council, including diary management, replying to and sorting emails, answering phone calls, arranging meetings, preparing presentations, planning travel itineraries and some general administration work.

This role also supports the smooth organisation and running of key Member-related Working and Advisory Groups and meetings and general co-ordination support to other Senior Leaders across the Membership department, as determined by the CMO. 

As our Personal Assistant, some of your day to day duties will include…

• Complex diary management to ensure meetings and appointments are scheduled according to priorities, making effective use of time available.
• Organising meetings at a senior level which may involve individuals within or external to PRS.
• Receiving and assessing all incoming communication, and as appropriate responding directly on routine matters, directing elsewhere or putting to the CMO or President. 
• Planning and coordinating travel itineraries (including overseas) for the CMO, President and other senior leaders in Membership, considering the optimum use of time and schedules to maximise time available. Supporting leaders to proactively identify external opportunities and meetings as part of travel itineraries.
• Organising and distributing agendas for meetings, taking and circulating minutes which may be of a highly confidential and/or complex nature.
• Undertaking a variety of specific projects/assignments involving internal and external research and liaison, on behalf of the CMO or President as directed.
• Working closely and collaboratively with the CEO Office, building and maintaining a collaborative working relationship with all company PA's, helping to drive efficient support across the organisation.
• Providing administrative support for key Member related Advisory Groups, as requested by the Chief Membership Officer and their direct reports.

For a full list of duties, please email the recruitment team and request a copy of the job description.

At PRS for Music, we want you to bring the best version of yourself to work. We believe that celebrating individuality promotes a culture of acceptance and openness. Along with being whoever you want to be, in an ideal world you will also have: 

• Good working knowledge of MS Office and software packages in use, including MS Forms, SharePoint and OneDrive.
• The ability to work under pressure and prioritise workloads, including being able to support Senior Executive’s with their workloads.
• The ability to develop sound understanding of responsibilities and priorities of their line manager.
• Experience of writing and putting together papers for formal meetings.
• Excellent interpersonal and communication skills.
• Flexible, proactive and confident approach.
• Independence, resilience, and ability to self-motivate
• Strong organisational skills.
• Strong attention to detail and excellent written English.
• Previous experience of and ability to work in a high-volume role.
• Ability to remain professional with handling sensitive data.
• Understanding of the music industry and affiliated societies

What’s in it for you?

Here are just a few things that set PRS for Music apart from the crowd:

• We trust, value, and support our people to make the difference

• We believe that diversity of thought and experience provides the platform for innovation and creativity

• We are consciously inclusive and have eight Affinity Groups which you can join and make an impact 

• We invest in the development of our people to drive our ambitions forward

• We offer a range of family friendly leave including enhanced maternity and paternity, grandparent, fertility, reproductive and menopause support. 
• We know time to rest and recharge is important which is why we offer 25 days holiday entitlement with the option to top up twice annually up to a maximum of 30 days
• Employees can work from anywhere in the world for up to eight weeks of the year
• Plus a whole range of other benefits, including retail discounts, gym discounts, season ticket or bicycle loan. 

The Process

Our interview process for this role is simple:

• First stage interview will take place virtually on MS Teams.

• Second stage interview will take place in person at our London Bridge Hub.

We use competency-based questions within our interviews. This allows you to provide examples of situations where you have had to demonstrate the required skills relevant to the role you are applying for. To assist your preparation for interview, research the STAR method to aid bringing your examples to life.

Location

We offer a hybrid working model, allowing employees to work from home up to three days a week.

To ensure the health and safety of all our employees, if you wish to work from home for more than 2.5 days per week, we will conduct a quick and easy remote-working assessment. 

If you sound like you could be the right person for the job, apply now.

At PRS we are committed to equity, diversity, inclusion and belonging for all. We have taken a holistic approach to ensure that no one feels excluded regardless of age, class, sexuality, gender, race, religion, or ability. We value the needs of everyone in our organisation and strive to build an environment where our employee’s contributions are recognised in order that everyone may thrive.