Internal Facilities Project Manager chez Holland & Hart

General Purpose:

The Internal Facilities Project Manager works closely with the Director in planning & design, cost review, and construction of new or renovated space for all Holland & Hart locations. They assist the Director in planning and coordinating vendors, and implementing assigned departmental policies and procedures. This role is responsible for the preventative maintenance of facilities and equipment in all office locations and will advise and assist with maintenance in all locations.

Essential Duties/Responsibilities:

1. Manages the construction administrative process for all offices, from start to finish.
   • Act as a liaison with COO and Director for firm wide space planning and Managing Partners for firm-wide space planning, design, budgeting, and construction in existing and new spaces.
   • Reviews of all construction and/or maintenance pricing for reasonableness and completeness and assists the Director in resolution of pricing questions, vendor follow up concerns and project risk management.
   • Reviews the detailed architectural and engineering drawings for completeness, appropriateness, accuracy and constructability, including layout, electrical systems, lighting, computer wiring, AV, sound proofing, and HVAC systems.
   • Evaluates and finalizes plans for construction projects.
   • Manages vendor performance and delivery of services in compliance with contracts, managing cost and risk. Communicates any concerns regarding quality, contract adherence, scope, budget or timeline with the Director and COO.
   • Helps all H&H offices with ongoing and unresolved maintenance issues and drives them to completion. Communicates with designated office OM and office support staff to ensure resolution and completion.
   • Assists in calling management companies, scheduling vendors, and coordinating with onsite staff for location upgrades, updates, and problem resolution.
   • Vendor follow-up- Following up with H&H approved vendors on W9s, COI, and payment resolution in tandem with AR/AP,
   • Assists with construction project management to assure compliance with Contracts, Contract Documents, and Standards. Manages Holland & Hart components of final punch-list; coordinates punch-list with contractor(s) to see that all items are resolved in a timely manner; review pay applications for accuracy and compliance with contracts.
   • Works with external project manager on large renovation projects
2. Assist the Director with capital and operational budgeting relating to construction, maintenance and day-to-day operations.
3. Producing access cards and logs for the visitor and new employee cards and logs.
4. Establishes and maintains relationships, to act as the liaison with vendors, including housekeeping, access controls, maintenance, space planning, etc. to act as the liaison with vendor access control, issuing of access card and monitoring access.
5. Provide backup to the other Office Services management team.
6. Oversee the maintenance function for the firm’s vehicles.
7. Other duties as needed to drive to the vision, fulfil the mission and abide by the values of the organization.

Competencies:

• Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Organization & Planning: Proactively takes actions, finds solutions, and displays skills to be efficient and productive.
• Team Player: Works within team and cross-functionally to meet required results.

Supervisory Duties (if applicable):

This position has no direct reports and will provide support to Office Services Managers & Director as needed.

Job Qualifications (Education, Experience and Certification):

• Building Contractor License (commercial) or a thorough understanding of the International Building Code and LEED building requirements. Requires thorough knowledge of commercial construction and maintenance techniques and procedures gained through experience and/or training.  This includes but is not limited to carpentry, plumbing, electrical, heating, air conditioning and ventilation systems, furniture and office repair.
• Bachelor’s degree with a minimum of 7 years construction management experience OR High School diploma and 11 years of related experience required.
• Ability to communicate effectively with firm personnel across all levels, and with external vendors.
• Ability to work effectively under pressure with minimal supervision and obtain superior results.
• Experience working effectively with Vendors, Engineers, and Contractors to manage to a quality result while managing cost and risk.
• Requires a valid driver’s license and the ability and willingness to travel to all firm locations.
• Ability to work other than regular work hours as necessary to meet required demands.
• Ability to make sound decisions, choosing the best course from alternatives, to foresee possible problems and to effect appropriate solutions.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least thirty (30) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.   Medium physical work at times.  Ability to travel to other offices during the week or possible weekends. This role is full-time, scheduled for 37.5 hours per week, with the ability to work remotely.

The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.